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Administrative Support Specialist

2 months ago

Haverhill, Massachusetts, United States Orange Elephant Roofing Full time
Job Overview

Orange Elephant Roofing is seeking a dedicated part-time office coordinator to enhance our administrative team. The ideal candidate will possess strong organizational skills and a commitment to excellence in customer service. This role is tailored for individuals who thrive in a collaborative environment and have a keen eye for detail.

Key Duties:

  • Execute general office tasks, including responding to phone inquiries, managing electronic correspondence, and welcoming guests.
  • Organize and maintain both physical and digital office records and documentation.
  • Assist in scheduling meetings, appointments, and calendar management.
  • Prepare and revise documents, reports, and presentations as required.
  • Oversee the inventory of office supplies, ensuring timely reordering as necessary.
  • Maintain a tidy and organized workspace.
  • Manage incoming and outgoing mail and packages efficiently.
  • Provide support to the team with various administrative responsibilities and special projects.
  • Uphold confidentiality and manage sensitive information with care.

Qualifications:

  • High school diploma or equivalent; additional training in office administration or a related field is advantageous.
  • Demonstrated experience in an administrative or office support capacity.
  • Competent in computer use; familiarity with Google Suite is beneficial.
  • Exceptional organizational and time management abilities.
  • Strong written and verbal communication skills.
  • Capacity to manage multiple tasks and prioritize effectively in a fast-paced setting.
  • Detail-oriented with strong problem-solving capabilities.
  • Professional and approachable demeanor.

Work Environment:

  • This role involves working in a standard office setting equipped with typical office tools.
  • Occasional lifting of office materials (up to 20 lbs.) may be required.
  • Part-time position, approximately 30 hours per week, Monday through Friday.