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HR Administrative Assistant

2 months ago

Haverhill, Massachusetts, United States Iacofano Group, LLC Full time
About the Role

We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at Iacofano Group, LLC. As an HR Administrative Assistant, you will play a critical role in supporting the HR department with various administrative tasks, ensuring the smooth operation of our human resources functions.

Key Responsibilities
  • Maintain Accurate Records: Ensure that all human resource files, records, and documentations are accurate and up-to-date.
  • Provide Excellent Customer Service: Respond to frequently asked questions from applicants and employees, providing clear and concise information on standard policies, benefits, and hiring processes.
  • Perform Audits and Reviews: Conduct periodic audits of HR files and records to ensure compliance with company policies and procedures.
  • Support HR Department: Provide clerical support to the HR department, including data entry, filing, and other administrative tasks.
  • Assist with Payroll Functions: Process payroll, answer employee questions, and resolve processing errors.
  • Liaise with External Providers: Act as a liaison between the organization and external benefits providers and vendors, including health, disability, and retirement plan providers.
  • Support Recruiting Efforts: Assist with the beginning stages of recruiting, including resume reviews, initial phone screening, and onsite scheduling.
  • Coordinate Special Events: Assist with planning and execution of special events, such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Perform Other Duties: Complete other tasks as assigned by the HR department.
  • Develop Training Materials: Create training guides and SOPs to support employee development and compliance.
  • Monitor Employee Reviews: Ensure that employee reviews are completed and up-to-date.
  • Verify Compliance: Monitor and ensure that compliance videos and training classes are completed.
Requirements
  • Payroll Management Experience: Proficient with payroll management, human resource information systems (HRIS), and similar computer applications.
  • Excellent Communication Skills: Excellent verbal and written communication skills, with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Organizational Skills: Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects.
  • Technical Skills: Proficient with Microsoft Office Suite or related software, with experience in QuickBooks and/or accounting a plus.
  • Education and Experience: Associates degree or higher in a related field required, with prior related office experience preferred.