Current jobs related to Administrative Assistant - Haverhill - Ultimate Staffing Services

  • Administrative Assistant

    4 weeks ago

    Haverhill, Massachusetts, United States Precision Walls Full time

    Job SummaryPrecision Walls, Inc. is seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our team. As a key member of our administrative staff, you will be responsible for managing general office duties, ensuring confidentiality, and providing exceptional support to our team.Key ResponsibilitiesManage office operations,...

  • Rehabilitation Administrative Assistant

    2 weeks ago

    Haverhill, Massachusetts, United States Whittier Health Network Full time

    Job DescriptionAt Whittier Health Network, we are seeking a highly skilled and detail-oriented Rehabilitation Administrative Assistant to join our team. The successful candidate will provide administrative support to the Director of Rehabilitation Services and the rehabilitation staff, ensuring seamless day-to-day operations.Key Responsibilities:1. Provide...

  • Administrative Assistant

    3 weeks ago

    Haverhill, Massachusetts, United States Carolina Youth Development Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant - Volunteer Coordinator to join our development team at the Carolina Youth Development Center. This is a permanent full-time position that requires excellent communication and interpersonal skills, as well as the ability to manage multiple projects simultaneously.Key...

  • Administrative Coordinator

    2 weeks ago

    Haverhill, Massachusetts, United States PepsiCo Full time

    Job SummaryPepsiCo is seeking a highly organized and detail-oriented Administrative Coordinator to support our Pepsi Equipment Services (PES) market managers and location supervisors throughout the North Division. The successful candidate will be responsible for executing administrative, supply chain, and logistics operations-based tasks with a high level of...

  • Administrative Support Specialist

    4 weeks ago

    Haverhill, Massachusetts, United States GovernmentJobs Full time

    Administrative Assistant IICharleston County EMS is seeking a highly motivated administrative professional to provide support to the EMS Safety & Academy Division.Key Responsibilities:Assist with administrative support functions, including preparing reports, maintaining records, and providing clerical support.Provide administrative support to EMS Safety &...

  • Administrative Support Specialist

    3 weeks ago

    Haverhill, Massachusetts, United States Ultimate Staffing Full time

    Administrative Support OpportunityWe are seeking a skilled Administrative Support professional to join our Sales & Purchasing Department at Ultimate Staffing. The ideal candidate will have experience in the electrical and heating equipment distribution industry.Key Responsibilities:Manage large volumes of administrative tasksProvide support to the Sales &...

  • Administrative Support Specialist

    3 weeks ago

    Haverhill, Massachusetts, United States Vinfen Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Vinfen. The successful candidate will provide administrative support to our Clubhouse team, ensuring the smooth operation of our programs and services.Key ResponsibilitiesProvide administrative support to the Clubhouse team, including answering phones, responding...

  • Administrative Support Specialist

    4 weeks ago

    Haverhill, Massachusetts, United States ECPI University Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our team as an Administrative Assistant at our North Charleston, SC campus location.Key ResponsibilitiesGreet and assist students and visitors in a friendly and professional manner.Perform a variety of administrative tasks to support the efficient daily operation of our...

  • Human Resources Administrator

    2 weeks ago

    Haverhill, Massachusetts, United States Atlas Technologies Inc Full time

    Human Resources Administrator Job DescriptionAtlas Tech, a rapidly expanding company supporting the US Military and other Government entities, is seeking a passionate, flexible, and highly motivated team player to join our team of professionals. We currently have an opening for a Human Resources Administrator to support the company's human resource efforts....

  • Part Time Administrative Support

    3 weeks ago

    Haverhill, Massachusetts, United States MCR Technologies Full time

    Job Title: Part Time Office AssistantMCR Technologies is seeking a part-time office assistant to provide administrative support to our team.Responsibilities:Provide general office support, including answering phones, placing orders, invoicing, collections, inventory, receiving, and shipping.Exhibit excellent customer service while communicating effectively...

  • Middle School Assistant Principal

    4 weeks ago

    Haverhill, Massachusetts, United States Haverhill School District Full time

    Job Title: Middle School Assistant PrincipalJoin the Haverhill Public Schools team as a Middle School Assistant Principal, responsible for supporting the Principal in the overall administration of the school.Key Responsibilities:Assist the Principal in implementing the instructional philosophy, goals, and objectives of the system and the building.Carry out...

  • File Clerk Position at Veterans Affairs, Veterans Health Administration

    4 weeks ago

    Haverhill, Massachusetts, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThe primary purpose of this role is to provide timely and accurate filing/scanning services to facilitate the work of the medical facility. This position is responsible for performing duties related to the receipt, intake, and indexing of health and administrative information.ResponsibilitiesConnects with personal computer (PC) applications, DSS...

  • Middle School Assistant Principal

    2 weeks ago

    Haverhill, Massachusetts, United States Haverhill School District Full time

    Job Title: Assistant Principal - Middle SchoolJob Summary:Haverhill Public Schools is seeking a highly qualified and experienced Assistant Principal to join our team at Consentino Middle School. The successful candidate will be responsible for supporting the Principal in the overall administration of the school, implementing the instructional philosophy,...

  • Legal Assistant

    4 weeks ago

    Haverhill, Massachusetts, United States Charleston County, SC Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Legal Assistant to join our team at Charleston County, SC. As a Legal Assistant, you will provide administrative support to our legal personnel, performing a variety of general office clerical and confidential legal support duties.Key ResponsibilitiesPrepare pleadings and related materials,...

  • Middle School Assistant Principal Sy25-26

    3 weeks ago

    Haverhill, Massachusetts, United States Haverhill School District Full time

    Job Title: Assistant Principal - Consentino Middle SchoolHAVERHILL PUBLIC SCHOOLS IS A DIVERSE ENVIRONMENT AND IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED CANDIDATES WILL RECEIVE CONSIDERATIONPlease post anticipated opening. Announcement of position.Title of Position: ASSISTANT PRINCIPAL - CONSENTINO MIDDLE SCHOOLWork Year: Eleven (11)...

  • Middle School Assistant Principal SY25-26

    2 weeks ago

    Haverhill, Massachusetts, United States Haverhill School District Full time

    Haverhill School District Job DescriptionJob Title: Middle School Assistant PrincipalJob Summary: We are seeking a highly qualified and experienced Assistant Principal to join our team at Consentino Middle School. The successful candidate will provide leadership and support to the school community, ensuring a positive and productive learning environment for...

  • Nighttime Nursing Assistant

    3 weeks ago

    Haverhill, Massachusetts, United States Vinfen Corporation Full time

    Job Title: Awake Overnight Certified Nursing AssistantWe are seeking a skilled and compassionate Certified Nursing Assistant to join our team at Vinfen Corporation. As an Awake Overnight Certified Nursing Assistant, you will play a vital role in providing high-quality care to our clients.Job Summary:This is a unique opportunity to work in a fast-paced...

  • Middle School Assistant Principal SY25-26

    3 weeks ago

    Haverhill, Massachusetts, United States Haverhill School District Full time

    Job SummaryWe are seeking a highly qualified and experienced Assistant Principal to join our team at Haverhill Public Schools. The successful candidate will provide leadership and support to the Principal and teachers to ensure a positive and productive learning environment for all students.Key ResponsibilitiesAssist the Principal in implementing the...

  • Practice Assistant, Multispecialty

    2 months ago

    Haverhill, United States Mass General Brigham Full time

    Description: We're offering a generous sign-on bonus of $750.00 to welcome you to our team. Recognizing and valuing exceptional talent, we're eager to discuss the exciting details of this bonus during our interview process! About Us A member of Mass General Brigham Community Physicians, Pentucket Medical has been providing extraordinary healthcare to the...

  • Certified Nursing Assistant

    3 weeks ago

    Haverhill, Massachusetts, United States Vinfen Full time

    About the RoleWe are seeking a dedicated and compassionate Certified Nursing Assistant or Home Health Aide to join our team at Vinfen. As a member of our clinically intensive residential program, you will work closely with individuals who have brain injuries or behavioral conditions, providing daily routine or episodic daily nursing aide care.Key...

Administrative Assistant

2 months ago

Haverhill, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

We are seeking a skilled Administrative Support professional to join our Sales & Purchasing Department. The ideal candidate will have experience in the electrical and heating equipment distribution industry. This position requires managing large volumes of emails and phone interactions with customers and vendors.

Key Responsibilities:

  • Daily order entry and processing of high-volume sales orders.
  • Obtain quotes from vendors, verify pricing and delivery times, including special pricing.
  • Provide quotes to customers.
  • Manage customer and vendor return processes and follow-ups.
  • Expedite orders and conduct customer and department follow-ups.
  • Purchase parts and generate purchase orders.
  • Update and maintain the CRM database in a timely manner.
  • Conduct research as required.
  • Ensure effective communication with customers, vendors, and internal departments.
  • Participate in onsite channel partner seminars.

Job Requirements:

  • Minimum 3 years of experience in sales administration or customer service, preferably in the electrical or heating equipment industry.
  • Ability to read and interpret detailed documents such as specifications and equipment schedules.
  • Proficient in Microsoft Office (Word and Excel) and knowledgeable in using CRM databases.
  • Strong familiarity with customer and vendor portals.
  • Excellent verbal and written communication skills, both internally and externally.
  • Outstanding organizational and time management skills; ability to multitask and prioritize in a fast-paced environment.
  • Independent worker with the ability to take ownership of tasks and projects with limited oversight.
  • Strong problem-solving and negotiation skills are preferred.
  • Understanding of product research and warehouse operations.
  • Knowledge of freight and various carriers.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.