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Administrative Associate

4 months ago

Warrenton, United States Pepsi-Cola Bottling Company of Central Virginia Full time

**JOB TITLE**: Administrative Associate **LOCATION**: Warrenton, VA

**REPORTS TO**: Office Manager **FLSA STATUS**: Non-Exempt

We are Pepsi Bottling Company of Central Virginia, a family owned and operated franchise that has been in business since 1908. As an essential business, we are stable and poised for growth

Right now, we are expanding our Team. And so, we’re looking for aspiring individuals who share our passion for top-notch customer service and can thrive in a fast-paced environment

**JOB SNAPSHOT**:
It’s an exciting time to work for Pepsi-Cola Bottling Company of Central Virginia We’re accelerating our momentum by putting people at the heart of our business and everything we do. Our Warrenton (New Baltimore), Virginia distribution facility is searching for an Administrative Associate Specialist to join the team

**What work in for PCVA provides**:

- Competitive pay
- Comprehensive health and wellness benefits
- Paid time off
- Company paid life and disability insurance
- Tuition reimbursement
- 401(k) with employer match and profit sharing
- Learning and development opportunities
- Working with an essential company with stable employment
- And more...

**PRINCIPAL FUNCTIONAL RESPONSIBILITIES**:

- Support the operational systems, processes, and policies of organizations mission -- specifically, support accurate reporting, information flow, office process and organization.
- Exceptional administrative and customer service skills, over the phone and in person, with our customers and internal departments.
- Ability to handle multiple projects with accuracy through prioritization, problem solving, and time management.
- Administrative duties to include:

- Answer, screen, and transfer inbound phone calls.
- Answer the front door, and receive visitors as needed.
- Photocopying, faxing, mailing, and scanning.
- Maintain digital and hard copy filing system.
- Prepare written responses to routine inquiries.
- Open, sort, and distribute incoming correspondence.
- Run various company errands.
- Handle sensitive information in a confidential manner.
- Prepare requests for Vending Service Calls.
- Assist Office Manager as needed for Assigned Specific Accounts, Past Dues, Error Corrections, Daily Sales by Route, and Missing DSD Recap.
- Prepare monthly Gym Reimbursements as requested.
- Adheres to all company policies, standards, and procedures (e.g., OSHA, DOT, and safety requirements, GMP, AIB and Pepsi standards, Federal/State/Local laws); wears all required personal protective equipment.
- Works assigned schedule, exhibits regular and predictable attendance, and works overtime as required to meet workload demands.
- Document and train on standard operating procedures for processes as needed.
- Performs other related duties as required.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:
High school diploma or GED equivalent preferred.

Must pass a pre-employment drug screen and background investigation.

Demonstrate strong computer skills in Microsoft Word, Excel, PowerPoint, and Outlook.

2+ years of related administrative experience.

Advanced written and verbal communication skills.

Outstanding organizational skills (time management and follow up).

Proven ability to work in a team environment.

Strong attention to detail and communicate effectively with internal and external customers.

Demonstrate initiative, strong multi-tasking skills, good judgment, and sense of urgency.

High levels of integrity and discretion.

**Family owned and operated for since 1908, Pepsi-Cola Bottling Company of Central Virginia is an Equal Opportunity Employer.**

Pay: From $16.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Warrenton, VA: Relocate before starting work (required)

Work Location: In person