Administrative Assistant

3 weeks ago

San Diego, United States Revvity Full time

BioLegend (a division of Revvity, Inc.) has an immediate opening for a Administrative Assistant. In this highly visible role, you will assist BioLegend’s Leadership and HR teams in a wide variety of tasks, interact with employees and outside vendors in various capacities, plan and coordinate company-wide events and meetings (including gathering information and creating presentations), arrange travel for the Senior Leadership Teams, and other general administrative support.

**Essential Functions**

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Plan, set-up, and coordinate meetings with members of the leadership and HR teams, including creating agendas, ensuring audio/visual availability and operation, including video conferencing, as appropriate, ordering and coordinating food, and similar responsibilities.
- Interface with employees with HR-related questions and direct them to specialized HR support or as otherwise appropriate.
- Manage, collect, and arrange delivery of documents, both physical and electronic, and other files for the leadership and HR teams, including personnel and other employee records to internal and external persons.
- Plan and coordinate corporate events and functions, such as quarterly and annual business reviews, all-hands employee meetings, company parties, and happy hours, and employee activities, like wellness classes, including all logístical matters and working with applicable third-party vendors.
- Organize travel, meetings, and events for the leadership team and corporate visitors.
- Maintain calendars and prepare expense reports for the leadership team.
- Organize and coordinate new hire orientation training, and coordinate with new hires to ensure completion of all required documents and trainings within required timelines.
- Communicate with, and host, a wide range of campus visitors, including organizing and planning for their visit, including giving them advance information, directions, and agendas, and accompany them to their internal destination and introduce them their company contact.
- Prepare itineraries, maintain schedules and calendars, and prepare agendas and support materials for meetings.
- Manage office supply ordering and distribution process for assigned company groups.
- Take on various of tasks and projects as needed or otherwise directed.

**iACT Competencies**
- innovate - Be better, keep improving, be more efficient, creative, and be in the forefront of development.
- Aspire - Have desire, purpose, and ambition challenging ourselves to push the limits and reach new heights.
- Collaborate - Foster teamwork, common goals, selflessness, communication, and mutual support.
- Transform - Adapt, learn, re-invent and change for future development and growth.

**Minimum Qualifications - Education and Experience**
- Minimum of 3-5 years of Administrative experience.
- Intermediate to Advanced knowledge of Microsoft Office (Excel, MS Word, PowerPoint, and Teams),, Outlook, and other commonly used software.
- Excellent people skills, including strong interpersonal skills, the ability to build and maintain positive and supportive working relationships, and excellent customer service skills.
- Ability to perform at a high level of discretion on all confidential company and employee matters.
- Must be able to maintain an approachable and friendly demeanor with competing priorities and demands.
- Ability to be flexible, adaptable, responsive, and able to work effectively with multiple priorities and diverse work styles.
- Excellent judgment, discretion, and the ability to maintain confidentiality.
- Exceptional verbal and written communication skills
- Effective organizational and problem-solving skills with the ability to set-up, automate, and track data and information.
- Must be able to self-initiate activities, coordinate tasks, and exhibit strong project management and follow-up skills.
- Appropriate intellectual and analytical skills to take information and distill key messages without supervision.
- High School diploma

**Preferred Qualifications - Education and Experience**
- Associates Degree or Bachelors in any field
- Prior Biotech industry experience a plus

**Work Environment & Physical Demands - Office**

While performing the duties of this job, the employee regularly works in an office setting. Occasional exposure to a laboratory and warehouse environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

**What do we offer?**

We provide competitive and comprehensive benefits to our employees. Below are some highlights of our be

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