Administrative Assistant

2 weeks ago

San Diego, United States Manpower San Diego Full time

Job Title: Administrative Assistant III

Location: San Diego, CA 92121

Schedule: Monday – Friday 8:00am – 5:00pm

Duration: Approximately 6 months

Pay: $20 - $24 per hour


Position Summary:

The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower-level clerical personnel.


Responsibilities:

Job Duties - Some examples of the job duties may include:

• The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.

• May supervise or give work direction to lower-level clerical personnel.

• May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.

• May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.

• May plan and coordinate meeting arrangements including travel and lodging and process expense reports.

• May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.

• May review, prioritize, and determine actions for all incoming correspondence and mail.

• May order office supplies and equipment; organize and maintain department filing systems and other records.

• May assist with creating, maintaining, and collecting data for reports, charts, graphs, spreadsheets, and databases.

• May assist with monitoring and approving departmental expenditures, department budget and account records.

• May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials, and office space are used effectively.

• May compose documents; maintain relevant databases; update departmental websites and related records.

• May be exposed to confidential information and handle confidential matters.

• May research, analyze and summarize data for reports independently and assist with large project coordination.

• May maintain calendars for management.


Qualifications:

Job Requirements:

• High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.

• Excellent listening, oral, verbal, and written communication skills required.

• Ability to exercise discretion and independent judgment within understood policies and procedures preferred.

• Experience with standard report generation; office administrative practices and procedures required.

• Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.

• Familiarity with using pivot tables and advanced formulas when working with spreadsheets and reports preferred.

• Good attention to detail skills and the ability to multitask preferred.

• Good organizational, problem solving and time management skills a plus and preferred.

• Must be able to work in a seated position for the duration of the workday preferred.

• Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.

• Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.

  • Administrative Assistant

    3 weeks ago

    San Diego, United States Pandering Panda LLC Full time

    Job DescriptionJob DescriptionWelcome to Bumble Bee Botanicals! We are a chain of retail stores, in the business of helping people improve their quality of life! The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same...

  • Administrative Assistant

    6 hours ago

    San Diego, United States Opusing LLC Full time

    *Job Details**Job Title: Administrative Assistant**Duration: 6 months (contract)**Location: San Diego, CA 92121**Pay Rate: $17.00/Hr on W2**Description:**Work Shifts: (Monday – Saturday) 8:00am to 5:00pm *The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head...

  • Administrative Assistant

    2 weeks ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative Assistant IIILocation: San Diego, CA 92121Schedule: Monday – Friday 8:00am – 5:00pmDuration: Approximately 6 monthsPay: $20 - $24 per hourPosition Summary:The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department,...

  • Administrative Assistant

    2 weeks ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative Assistant IIILocation: San Diego, CA 92121Schedule: Monday – Friday 8:00am – 5:00pmDuration: Approximately 6 monthsPay: $20 - $24 per hourPosition Summary:The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department,...

  • Administrative Assistant

    10 hours ago

    San Diego, United States CoastEdge Partners, LLC Full time

    The Administrative Assistant will provide administrative support to the firm and personal support to the Co-Managing Partners to ensure efficient operations of the company. This role will be comprised of approximately 50% firm-related administrative support and 50% personal-related administrative support. Based in La Jolla, this full-time position requires...

  • Administrative Assistant

    3 weeks ago

    San Diego, United States Coach Joe Full time

    Job DescriptionJob DescriptionAs the Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our company while also contributing to our content creation efforts. You will be responsible for managing administrative tasks, providing support to the team, and assisting with content development...

  • Administrative Assistant

    2 weeks ago

    San Diego, United States Manpower -Professional Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: San Diego, CA 92121 (Onsite)Schedule: 8:00am – 5:00pm Monday - FridayDuration:  Until June 2024Pay: $17 - $21 per hour DOEPosition Summary:The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more...

  • Administrative Assistant

    3 days ago

    San Diego, United States PMI San Diego Full time

    **Benefits**: - 401(k) - Dental insurance - Health insurance - Opportunity for advancement - Paid time off - Vision insurance PMI San Diego is a leading property management and real estate services company that is part of one of the nation’s largest property management franchise companies. PMI San Diego is looking for an Administrative Assistant to be...

  • Administrative Assistant

    4 weeks ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative Assistant IILocation: San Diego, CA 92121 (Onsite) Schedule: Monday – Friday 8:00am – 5:00pmDuration: Until December 2024. Potential to be temporary to hire based on performance and business need Pay: $45.00 - $50.00 per hour DOE Position Summary:Seeking an Administrative Assistant to support members of the department’s...

  • Administrative Assistant

    3 weeks ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative Assistant IILocation: San Diego, CA 92121 (Onsite) Schedule: Monday – Friday 8:00am – 5:00pmDuration: Until December 2024. Potential to be temporary to hire based on performance and business need Pay: $45.00 - $50.00 per hour DOE Position Summary:Seeking an Administrative Assistant to support members of the department’s...

  • Administrative Assistant

    4 weeks ago

    San Diego, United States SUMERU INC Full time

    Job Description: - High school degree - 5+ years of corporate executive level administrative experience required - Advanced knowledge of Microsoft office products Word, Excel and Power Point, Microsoft Outlook and computer software related to specific tasks **Job Type**: Temporary Pay: $20.00 - $25.00 per hour Schedule: - 10 hour shift - Monday to...

  • Administrative Assistant

    1 week ago

    San Diego, United States AMIRI BUILDING ENGINEERING INC dba 120 DEGREEZ Full time

    Job DescriptionJob DescriptionLocation: Downtown San Diego, CA 92101 Job Type: Part-Time, On-site     About Us: At 120 Degreez MEP Engineering, we specialize in delivering innovative and sustainable engineering solutions. Our firm is committed to excellence in mechanical, electrical, and plumbing (MEP) engineering, contributing to impactful projects...

  • Administrative Assistant

    1 week ago

    San Diego, United States AMIRI BUILDING ENGINEERING INC dba 120 DEGREEZ Full time

    Job DescriptionJob DescriptionLocation: Downtown San Diego, CA 92101Job Type: Part-Time, On-siteAbout Us:At 120 Degreez MEP Engineering, we specialize in delivering innovative and sustainable engineering solutions. Our firm is committed to excellence in mechanical, electrical, and plumbing (MEP) engineering, contributing to impactful projects across various...

  • Administrative Assistant

    2 days ago

    San Diego, United States PMI San Diego Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insuranceOpportunity for advancementPaid time offVision insurance PMI San Diego is a leading property management and real estate services company that is part of one of the nations largest property management franchise companies.Job DescriptionPMI San Diego is looking for an Administrative...

  • Administrative Assistant

    2 weeks ago

    San Diego, United States Manpower -Professional Full time

    Job DescriptionJob DescriptionJob Title: Sr Administrative AssistantLocation: San Diego, CA 92121Schedule: Monday – Friday, Business HoursDuration: 6 months’Pay: $21 – 29 per/hour DOEPosition Summary:The Senior Administrative Assistant typically provides high skill level administrative support to include complex and confidential functions. The ideal...

  • Construction Administrative Assistant

    3 weeks ago

    San Diego, United States Electric Lee Full time

    Job DescriptionJob DescriptionPosition: Construction Office AssistantJob Summary: Our residential electrical company is seeking a motivated and organized Construction Office Assistant to join our team. The Construction Office Assistant will be responsible for providing administrative support to the construction team, helping to ensure that all business...

  • Administrative Assistant

    4 weeks ago

    San Diego, United States Mission Edge Full time $20 - $22

    Inter Tribal SportsJob Title: Administrative AssistantReports to: Executive DirectorFLSA Status: Full-Time 30 – 40 Hours, Non ExemptABOUT INTER-TRIBAL SPORTSUnify tribal youth and communities through structured athletic programs while providing necessary resources and developing a strong foundation in culture, leadership, and wellness. The foundation for...

  • Administrative Support Assistant

    4 weeks ago

    San Diego, California, United States Department Of Justice Full time

    Summary Southern District of California, San Diego, CAThe selectee of this position serves as an Administrative Support Assistant (OA). You will be responsible for performing various administrative and clerical support duties (e.g., file management, database management, updating and maintaining prisoner production calendars etc.). Duties As an...

  • Administrative Assistant

    10 hours ago

    San Diego, United States Alutiiq, LLC Full time

    **Job Description**: - Responsible to provide administrative support to the Management Team. - Create, maintain and update various excel spreadsheets to track expenses and labor hours. - General data entry support. - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation and...

  • Corporate Administrative Assistant

    4 weeks ago

    San Diego, United States Sumeru Solutions Full time

    **Job Title: Administrative Assistant** **Location: San Diego, CA 92123** **Pay Rate: $30-35/hr. on W2** **Major purpose**: - The Administrative Assistant will provide pro-active, confidential administrative support function at an advanced level for Program Management, executive staff and other departments as necessary and requiring knowledge of company...