Administrative Assistant

4 weeks ago

San Diego, United States Mission Edge Full time $20 - $22
Inter Tribal Sports
Job Title: Administrative Assistant
Reports to: Executive Director
FLSA Status: Full-Time 30 – 40 Hours, Non Exempt

ABOUT INTER-TRIBAL SPORTS
Unify tribal youth and communities through structured athletic programs while providing necessary resources and developing a strong foundation in culture, leadership, and wellness. The foundation for ITS is our year-round co-ed athletic programs. Our core sports are basketball, flag football, softball, and soccer. We also have our All-Star Travel Basketball Teams, Dream Catchers Cheer, and our new sports program Cross Country. Games are hosted by participating tribes and organizations. Each season begins with a sports camp, opening day, and regular season games and ends with a championship celebration.

SUMMARY:
Duties include general clerical and office support, receptionist, and project-based work. Project a professional organization image through in-person and phone interaction. Serves as the first point of contact, answering phone and email inquiries and providing information to participants.
In addition, will serve as an on-site point of contact for the organization during community events. Assist with participant registration and data collection. Disperse information to participants,
families, and other Tribal community members. Complete necessary forms, maintain sign-in sheets, and prepare event reports and data. Ensure programs and meetings remain on schedule and serve as primary contact for the community, officials, scorekeepers, and coaches.

PRIMARY RESPONSIBILITIES:
  • Support the efforts of all administrative staff.
  • Prepare correspondence, reports, and materials for publications, presentations, and fundraising.
  • Set up travel arrangements.
  • Schedule appointments for administrative staff, and maintain company calendar.
  • Prepare forms and documents for data collection for grants.
  • Assist with maintaining a database of program participants.
  • Set up and coordinate meetings and conferences.
  • Attend staff, board, and committee meetings and prepare meeting materials.
  • Create, transcribe, and distribute meeting agendas and minutes.
  • Assist in marketing efforts through the creation and dispersal of printed materials, including newsletters, brochures, and flyers.
  • Answer telephones and handle them in an appropriate manner.
  • Compose letters, emails, memos, and other forms of written communication.
  • Meet and greet guests and visitors.
  • Assist with maintaining website and social media sites.
  • Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
  • Prepare invoices and process payments and deposits.
  • Maintain inventory of office equipment and supplies.
  • Research, price, and purchase office equipment and supplies.
  • Assist with registration of participants.
  • Maintain hard copy and electronic filing system.
  • Sign for UPS/Fed Ex/Airborne packages.
  • Other administrative project duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS:
  • Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
  • Ability to work on multiple assignments with little direct supervision.
  • Computer literate with the ability to learn new software applications.
  • Knowledge of Microsoft Office and telephone protocol.
  • Professional verbal and written communication skills and the ability to type 60 wpm.
  • Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through a combination of the
  • completion of an Associate’s Degree and a minimum of two years of secretarial experience.
  • Familiarity or previous experience with Tribal communities is desirable.

PREFERENCE:
  • Inter Tribal Sports, Inc., seeks to employ the most qualified individuals to further its mission. It also recognizes the importance of promoting employment among Americans and the unique perspectives and experiences this may offer to the organization. 
  • To that end, when making staff decisions including but not limited to hiring, reinstatements, transfers, promotions, layoffs, and workforce reductions, Inter Tribal Sports, Inc., offers a hiring preference to Americans who live on or near a reservation. 
  • An individual’s American status, however, is just one factor Inter Tribal Sports, Inc., will consider in making staffing decisions. 
  • Any individual seeking to benefit from the policy must provide verification of American status in the form of a valid Tribal ID or membership card, Certificate Degree of Indian Blood, or other documentation to be considered for the hiring preference.

WORKING CONDITIONS:
Working conditions are normal for an office environment. Work may require off-site weekend and/or evening work.

About Mission Edge:

Mission Edge is a nonprofit organization based in San Diego, California. The company's mission is to help other nonprofits become more effective, sustainable, and impactful. They do this by providing consulting services, training programs, and technology solutions to help organizations improve their operations and increase their impact.Mission Edge offers a range of services, including strategy consulting, program design and evaluation, technology solutions, and capacity building. Their services are designed to help nonprofits achieve their goals and serve their communities more effectively. The company has a strong focus on using technology and data to drive social impact, and they work with organizations across a variety of sectors, including health, education, and the arts.In addition to their consulting services, Mission Edge also offers a number of training programs and workshops to help nonprofit professionals build their skills and knowledge. They also host events and convenings to bring together leaders from across the sector to exchange ideas and learn from one another.In summary, Mission Edge is a nonprofit organization that helps other nonprofits become more effective and impactful through consulting services, training programs, and technology solutions. They work to improve the operations of organizations across a variety of sectors and are committed to using technology and data to drive social impact.

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