Administrative Assistant I

1 week ago


Houston, United States University of Houston-Downtown Full time

**This position is 100% on campus**

Hourly Rate: $15.87/hr. or higher, commensurate with experience and/or education

**JOB SUMMARY**

The Administrative Assistant I performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a department or unit.

**DUTIES**
- Provides general assistance and information to students, faculty, and staff as required
- Organizes and maintains department files
- Receives and submits facility requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
- Prepares and distributes communications and correspondence on behalf of others
- Assists with contracts as required, gathering quotes and documents and obtaining signatures
- Processes vouchers, expense reports, invoices, and monthly P-card statements
- Assists with budget preparation by preparing and submitting cost center verifications and expense reports, updating spreadsheets as necessary
- Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
- Assists with coordinating events; attends and assists at events as required

**MARGINAL DUTIES**
- Performs all other duties as assigned
- Performs tasks related to specific department/college

**SUPERVISORY RESPONSIBILITIES**

**Direct Reports**:

- May supervise Student Employees

**Delegation of Work**:

- May assign work to subordinate(s)

**Supervision Given**:

- May supervise the work of student workers

**KNOWLEDGE, SKILLS, AND ABILITIES**

**Knowledge**:

- Knowledge of basic office and administration tasks and equipment
- Knowledge of relevant university policies and procedures

**Skills**:

- Good technical skills, including proficiency in MS Office and PeopleSoft
- Strong analytical and problem-solving skills
- Excellent interpersonal, communication, and customer service skills
- Good attention to detail
- Strong organizational skills

**Abilities**:

- Ability to follow instructions and work in a timely manner
- Ability to multitask
- Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

**WORK LOCATION AND PHYSICAL DEMANDS**

**Primary Work Location**:

- Works in an office environment

**Physical Demands**:

- The individual has discretion in relation to walking, standing, etc., and has mínimal exposure to physical risks
- Must have precise hand-eye coordination and the ability to identify and distinguish colors
- Must have the ability to move items of up to 30lbs

EEO/AA

**Qualifications**

**Required Education**:

- High School Diploma or equivalent

**Required Experience**:

- Minimum of one (1) year of related job experience

**License/Certification**:

- None required

**PREFERRED QUALIFICATIONS**
- Associate's degree is preferred



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