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Administrative Assistant I
1 week ago
**This position is 100% on campus**
Hourly Rate: $15.87/hr. or higher, commensurate with experience and/or education
**JOB SUMMARY**
The Administrative Assistant I performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a department or unit.
**DUTIES**
- Provides general assistance and information to students, faculty, and staff as required
- Organizes and maintains department files
- Receives and submits facility requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
- Prepares and distributes communications and correspondence on behalf of others
- Assists with contracts as required, gathering quotes and documents and obtaining signatures
- Processes vouchers, expense reports, invoices, and monthly P-card statements
- Assists with budget preparation by preparing and submitting cost center verifications and expense reports, updating spreadsheets as necessary
- Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
- Assists with coordinating events; attends and assists at events as required
**MARGINAL DUTIES**
- Performs all other duties as assigned
- Performs tasks related to specific department/college
**SUPERVISORY RESPONSIBILITIES**
**Direct Reports**:
- May supervise Student Employees
**Delegation of Work**:
- May assign work to subordinate(s)
**Supervision Given**:
- May supervise the work of student workers
**KNOWLEDGE, SKILLS, AND ABILITIES**
**Knowledge**:
- Knowledge of basic office and administration tasks and equipment
- Knowledge of relevant university policies and procedures
**Skills**:
- Good technical skills, including proficiency in MS Office and PeopleSoft
- Strong analytical and problem-solving skills
- Excellent interpersonal, communication, and customer service skills
- Good attention to detail
- Strong organizational skills
**Abilities**:
- Ability to follow instructions and work in a timely manner
- Ability to multitask
- Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community
**WORK LOCATION AND PHYSICAL DEMANDS**
**Primary Work Location**:
- Works in an office environment
**Physical Demands**:
- The individual has discretion in relation to walking, standing, etc., and has mínimal exposure to physical risks
- Must have precise hand-eye coordination and the ability to identify and distinguish colors
- Must have the ability to move items of up to 30lbs
EEO/AA
**Qualifications**
**Required Education**:
- High School Diploma or equivalent
**Required Experience**:
- Minimum of one (1) year of related job experience
**License/Certification**:
- None required
**PREFERRED QUALIFICATIONS**
- Associate's degree is preferred
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