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Administrative Assistant

3 months ago

Houston, United States The Right Choice Financial & Tax Services Full time

**Job Overview**:
The Right Choice Financial and tax service is a leading tax and bookkeeping firm in the industry in the Pearland and surrounding areas. We are seeking to hire an experienced Administrative Assistant / Leader of Personal Touch and Peace of mind to join our team. Experience working in an accounting or finance office is a big plus.

Our Administrative Assistant will be our:
Leader of Personal Touch and Peace of Mind.

Leader: Acts with Integrity and executes excellently with a smile

Personal Touch: tailor-made, individualized attention, differentiated and less impersonal

Peace of mind: calmness, safety, tranquility, and lack of stressors

**To determine if you are the right person for this position, please consider the following**:

- Am I a passionate self-starter?
- Am I a reality focused system builder?
- Am I a consistency creator?
- Am I a team player and a team builder?
- Do I have patience while working with others?
- Am I solution focused?
- Am I honest, confident, and cooperative?
- Am I prideful in the results of my work?
- Am I a leader?

**Do I enjoy **
- Completing systems to impact work environment, team, and client happiness
- Creating an efficient inspiring environment
- Being highly detailed to create and sustain workflow
- Assisting people
- Being a strong guardian of quality control standards and procedures
- Being the go-to person to resolve daily issues
- Analyzing data and creating solutions

If these previous statements described you, please continue to explore this opportunity.

We are looking forward to enhancing our teams lives while providing support, personal touch, and peace of mind to each and every one of our clients. We are seeking an Administrative Assistant who would love to be a part of a growing culture.

**Responsibilities for Personal Touch (handling all operations with integrity and individualized attention)**:

- Oversee daily operations of office ensuring that office operates smoothly
- Answering all phone inquiries, scheduling and maintaining
- Calendar of sales and office meetings, doing research, creating reports
- Manage office supply inventory and place orders as necessary
- Perform receptionist duties: greet visitors, provide and collect intake information, create files, and update team member upon arrival
- System development: stabilize office policies and procedures, ensure they are implemented appropriately
- Manage office budget - A/R and A/P
- Logistics for company events: tailored system and management

**Responsible for peace of mind (calmness and lack of stressor with the team, clients, and community)**:

- Alignment of business values and standards to service our clients and community with excellence in delivery - at every interaction
- Welcoming and Intaking all new client information
- Analyzing and enhancing client experience
- Creating a professional and fun environment
- Assisting owner, team members, and clients to achieve the best results
- phone etiquette, customer service, promptness in completion of assistance

**Qualifications of Administrative Professional**:

- 2-4 years of experience assisting executive level team members
- Must be proficient in Microsoft Office Suite and Google Business Suite and open to learning new systems (CRM management)
- Must have exceptional attention to detail
- Must have excellent customer service
- Strong organizational and time management skills with ability to prioritize
- Must be a self-starter and driven
- Excellent communication and interpersonal skills
- Strong problem solving and analytical abilities

**Benefits include**:

- 11 days off and paid for holidays
- Paid sick time TBD
- Healthy work environment (No toxicity allowed)
- Personalized benefits package will be created upon completion of probation period and expertise.