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Administrative Assistant

3 months ago

Houston, United States Healthcare Realty Full time

Healthcare Realty T

st (NYSE:

- , a re
- estate investme
- trust, is recrui
- g for an Administrative Ass
- ant for our southern Hous
- medical office
- lding portfolio. We of
- a competitive
- lary/benefit
- kage including matched 401(k) with
- ellent growth opportu
- ies. Equal Oppo

tunity an
- ffirmative A
- on Employer incl

g Minoritie
- omen/Veterans/Disabilities
- Four

years progressively
- sponsible office envir

ment experience in p
- erty management company or equivalent.
- Congenial di

sition, accounting capab

ities, excellent communication and organizational skills.
- Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
- Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
- Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
- Ability to read and understand contracts.
- Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
- Bilingual, preferred not required
- Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
- Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
- Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
- Prepare monthly chargebacks and rent statements.
- Maintain system for tenant, vendor, and contractor certificates of insurance.
- Process, organize and review regional paperwork.
- Prepare regional reports.
- Perform any additional duties assigned by the Property Manager and other company management. Benefits:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance Schedule:

- 8 hour shift
- Monday to Friday Experience:

- Administrative: 4 years (required) Ability to Commute:

- Houston, TX (required) Ability to Relocate:

- Houston, TX: Relocate before starting work (required) Work Location: In person