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Administrative Support Specialist

4 months ago

Anaheim, United States Facility Builders & Erectors, Inc. Full time

Essential Job Functions:

- Operate phone system: Place calls, answer calls, forward calls, take messages and maintain the general voice mail box.
- Notify appropriate staff when visitors have arrived.
- Order plan reproductions as requested and assist with sending out plans to clients and subcontractors.
- Responsible for mail service including but not limited to; opening, date stamping, sorting and distribution of incoming mail; weighing and posting of outgoing mail and packages and the distribution of incoming faxes.
- Maintain a variety of office equipment (e.g. copy and fax machines) by restocking copy paper and checking toner levels.
- Type a variety of documents including letters, memos, lists, and reports.
- Maintain the stock of supplies and other materials required for the office (i.e. copy paper, pens, cleaning supplies and restroom products).
- Responsible for the appearance of the office, conference room, restrooms and coffee bar, making sure the work environment is organized and clean.
- Assist with the tracking and maintenance of insurance certs, business licenses, project drawings, submittals, and RFIs.
- Active participant of the administrative team to support overall project demands as need.
- Distribute weekly manpower schedule to employees; update and distribute all changes made to the schedule.

Qualifications:

- Have well-rounded construction office administration knowledge.
- Ability to represent FB&E professionally with all affiliates of the company.
- Computer software knowledge and skills.
- _MS Office (Word, Excel, and Outlook) Adobe Acrobat/Reader._
- Construction Software experience (i.e. Sage 300 Construction, Procore) preferred.
- Self-motivated with the ability to plan, schedule, organize and prioritize tasks
- Ability to assume responsibility and interface with all members of the team.
- Allow for change to meet the increasing needs of the company.

**FB&E, Inc. **offers a positive work environment and free snacks & coffee.

**Job Type**: Part-time

Pay: $20.00 - $24.00 per hour

Expected hours: 20 - 30 per week

**Benefits**:

- Employee assistance program
- Flexible schedule
- Paid time off
- Professional development assistance

Schedule:

- 4 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends

**Experience**:

- Microsoft Word: 4 years (required)

Shift availability:

- Day Shift (required)

Ability to Commute:

- Anaheim, CA 92806 (required)

Work Location: In person