Administrative Support Specialist

1 week ago


Anaheim, California, United States Meals on Wheels OC Full time
Job Overview

About Us: Meals on Wheels Orange County is the foremost nonprofit organization dedicated to providing nutritional and supportive services for vulnerable older adults in our community. Our mission focuses on alleviating hunger and combating isolation among seniors through the delivery of wholesome meals, friendly interactions, and safety checks, while also offering support to families through various day services. We proudly serve nearly 2 million meals each year to 20,000 at-risk older adults.

Position Summary: The Administrative Support Specialist will play a vital role in assisting the Social Services department with a variety of administrative tasks. This role encompasses the coordination of data entry requirements, providing operational support by compiling data for monthly reports, maintaining performance metrics, drafting policies and procedures, conducting audits, and generating progress reports. Additionally, this position will assist with the Change of Condition Application, Requests for Proposals, and manage phone communications, including answering and directing incoming calls, screening referrals, and supporting client assessments and reassessments. The Administrative Support Specialist may also be required to perform duties at various service locations as necessary.

Key Responsibilities:

  • Support the Social Services department by ensuring comprehensive coverage of essential duties and responsibilities.
  • Adapt primary and secondary accountabilities based on departmental needs, coordinated by the Social Services Project Manager.
  • Participate in training for all essential duties, which will be determined by organizational requirements and employee capabilities.
  • Perform additional tasks as assigned that align with departmental functions.
  1. Data Management:
    • Compile and enter data for Safety Checklists, Site Inspection Reports, and new client entries.
  2. Client Coordination:
    • Manage referrals, changes, and routing for Home Delivered Meals and In-Home services.
  3. Reporting:
    • Generate various reports including daily, weekly, monthly, and annual summaries for different programs.
  4. Administrative Duties:
    • Oversee office supplies, manage correspondence, and coordinate program audits.
  5. Phone Management:
    • Provide customer service support and manage communication between drivers, case managers, and clients.
  6. Database Oversight:
    • Utilize various databases for effective data management and reporting.
  7. Team Communication:
    • Engage in regular meetings and team huddles to ensure alignment.
  8. Training and Development:
    • Assist in the creation of processes and documentation for training purposes.

Qualifications:

  • A Bachelor's Degree in Human Services, Social Sciences, Business, or a related field, or equivalent work experience.
  • Experience working with older adults is preferred.
  • Strong verbal and written communication skills are essential.
  • Ability to manage time effectively and work collaboratively within a team.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • A valid driver's license and proof of automobile insurance are required.
  • Must pass a post-offer physical examination.

Physical Requirements:

  • Ability to remain stationary or move around as needed.
  • Proficient in operating office equipment and computers.
  • Capable of performing essential duties that may require physical movement.

Meals on Wheels Orange County is an equal opportunity employer and values diversity in the workplace. We encourage applications from individuals of all backgrounds and experiences.



  • Anaheim, California, United States Marriott Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Marriott. As an Administrative Specialist, you will play a critical role in supporting the smooth operation of our hotel.Key ResponsibilitiesProvide administrative support to various departments, including Guest Services, Engineering, and Food &...


  • Anaheim, California, United States FSO SKILLED PERSONNEL Full time

    Job OverviewPOSITION SUMMARY: The Administrative Support Specialist plays a crucial role in assisting the Food Services and Sales Department.KEY RESPONSIBILITIES:Oversees the distribution of customer satisfaction surveys to clients receiving Home Delivered Meals, compiling and publishing the results.Manages the distribution, collection, and reporting of...


  • Anaheim, California, United States City of Anaheim, CA Full time

    Job Title: Office Specialist I/IIThe City of Anaheim, CA is seeking a detail-oriented candidate for the position of Office Specialist I/II. As a frontline representative for the department, you will provide exceptional customer service in a fast-paced office environment, while demonstrating the values of the organization and performing various administrative...


  • Anaheim, California, United States British Swim School Full time

    Position Overview:As a vital member of the British Swim School, the Part-Time Operations Assistant plays a crucial role in ensuring the seamless functioning of our swim programs. This position offers the flexibility of remote work within the United States.Key Responsibilities:Assist in the daily management of swim school operations, including the...


  • Anaheim, California, United States British Swim School Full time

    Position Overview:As a Part-Time Operations Coordinator at British Swim School, you will play a crucial role in facilitating the daily functions of our swim school. This position is designed for individuals who are detail-oriented and possess strong organizational skills.Key Responsibilities:Assist in overseeing the daily operations of the swim school,...


  • Anaheim, California, United States British Swim School Full time

    Position Overview:As a vital member of our team at British Swim School, the Part-Time Operations Assistant plays a crucial role in ensuring the seamless execution of our swim programs. This position offers a unique opportunity to contribute positively to the community while fostering a safe environment for learners.Key Responsibilities:Assist in the daily...


  • Anaheim, California, United States Park Anaheim Healthcare Center Full time

    Park Anaheim Healthcare Center is looking for a dedicated Community Support Specialist to become an integral part of our team. Under the direct oversight of the Social Services Director, your primary role will be to assist in various functions of the Social Services department, ensuring compliance with current Federal, State, and Local regulations, as well...


  • Anaheim, California, United States KPC GLOBAL MEDICAL CENTERS INC. Full time

    Job SummaryKPC GLOBAL MEDICAL CENTERS INC. is seeking a highly skilled Medical Support Specialist to join our team. As a Medical Support Specialist, you will provide secretarial support for our nursing unit and assist nurses in monitoring the cardiac rhythms of telemetry patients.Key Responsibilities:Provide administrative support to the nursing team,...


  • Anaheim, California, United States Ganahl Lumber Full time

    Procurement Support Specialist - Building Materials & Hardware Are you seeking a fulfilling career in procurement? Our dynamic Purchasing team is expanding, and we are in search of a Procurement Support Specialist to contribute to our ongoing success. This role will assist our Product Managers in the Building Materials & Hardware division. Below is an...


  • Anaheim, California, United States Ultimate Staffing Full time

    INVOICE MANAGEMENT:PREPARE AND DISPATCH INVOICES TO CLIENTS PROMPTLY, ENSURING ALL DETAILS ARE ACCURATE AND COMPLETE.PAYMENT MONITORING:OVERSEE AND TRACK CLIENT PAYMENTS, RESOLVING ANY DISCREPANCIES AND FOLLOWING UP ON PAST DUE ACCOUNTS.ADMINISTRATIVE SUPPORT:PROVIDE GENERAL ADMINISTRATIVE ASSISTANCE, INCLUDING DATA ENTRY, FILING, AND MAINTAINING ORGANIZED...


  • Anaheim, California, United States Clarvida - California Full time

    About Your Role:As a Peer Support Specialist at Clarvida - California, you will be an integral part of our team, providing highly individualized services in the community and promoting consumer self-determination and decision-making. You will be a peer to the consumers, building trust and relationships with them, and using your insight to encourage continued...


  • Anaheim, California, United States DirectedLINK Full time

    Position OverviewThe Overnight Support Specialist plays a vital role within our collaborative team at DirectedLINK. This position is crucial for ensuring safety and delivering comprehensive services in a supportive environment. The specialist is responsible for overseeing daily operations and providing essential supervision and assistance, which includes...


  • Anaheim, California, United States Anaheim Elementary School District Full time

    Position Overview:As an Educational Support Specialist within the Anaheim Elementary School District, you will play a vital role in fostering the development of young learners in a dynamic educational environment.Key Responsibilities:1. Assist in the implementation of instructional strategies tailored to early childhood education.2. Collaborate with...


  • Anaheim, California, United States Anaheim Elementary School District Full time

    Position Overview:As an Educational Support Specialist, you will play a vital role in assisting educators in delivering high-quality instruction to students with diverse learning needs. Your contributions will help create an inclusive and supportive learning environment.Key Responsibilities:Provide individualized support to students in special education...


  • Anaheim, California, United States KPC GLOBAL MEDICAL CENTERS INC. Full time

    Position OverviewThe Recreational Support Specialist plays a vital role in enhancing the quality of life for patients through engaging leisure activities. This position is essential in documenting patient participation in activities as mandated by regulatory standards.Compensation Information:The salary range provided reflects the anticipated compensation...


  • Anaheim, California, United States Wyndham Destinations Full time

    We Bring the World to Leisure At Wyndham Destinations, our mission is straightforward: to bring the world to leisure. Our Vacation Ownership division encompasses Club Wyndham, WorldMark by Wyndham, Margaritaville Vacation Club, Accor Vacation Club, and the newly launched Sports Illustrated Resorts. With over 19,000 team members, we create leisure experiences...


  • Anaheim, California, United States Wyndham Destinations Full time

    We Put the World on Vacation At Wyndham Destinations, our mission is straightforward:to enable global vacations. Our Vacation Ownership division encompasses Club Wyndham, WorldMark by Wyndham, Margaritaville Vacation Club, Accor Vacation Club, and the newly launched Sports Illustrated Resorts. With over 19,000 team members, we facilitate vacations at more...


  • Anaheim, California, United States Optum Full time

    About the RoleOptum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data, and resources they need to feel their best.We are seeking a highly organized and detail-oriented...


  • Anaheim, California, United States DirectedLINK Full time

    Seeking an Overnight Youth Support SpecialistCOMPENSATION: $22-$23 per hourWORK MODEL: ONSITEThe Overnight Youth Support Specialists play a vital role within our organization. We are in search of a skilled residential advisor for the Sunday-Thursday shift, with additional part-time opportunities available.In this position, you will be instrumental in...


  • Anaheim, California, United States Zeenath Masood Md Inc - Family Prac Full time

    Job OverviewThis position is for a part-time Healthcare Support Specialist working from 8:00 am to 5:00 pm.Key Responsibilities:Conducts patient intake processes in accordance with the California Medical Assistant Scope of Practice.Assists healthcare providers during various procedures.Keeps accurate clinical logs, including temperature records.Processes...