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Administrative Support Specialist

2 months ago

Anaheim California, United States West Coast University, Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at West Coast University, Inc. as a Program Assistant. In this role, you will provide administrative support for healthcare programs, assisting the program leadership team with various tasks and responsibilities.

Key Responsibilities
  • Assist the program leadership team with administrative assignments, including scheduling and organizing committee meetings, preparing and distributing minutes, and maintaining accurate records.
  • Provide world-class customer service to students, associates, faculty, and other stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
  • Monitor and communicate regularly with students and associates regarding license, certifications, development activities, and other applicable information/documentation.
  • Serve as a backup to other departments as needed, providing support and assistance with various tasks and responsibilities.
  • Maintain accurate and up-to-date records, ensuring compliance with accreditation requirements and preparing accreditation reports as directed.
Requirements
  • Working knowledge of Microsoft Office Suite products, especially Outlook, Word, PowerPoint, and other MS office products as needed.
  • Two to three years of experience performing office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment.
  • Proficient reception and telephone communication skills and techniques.
  • Knowledge of record keeping, account maintenance, and purchasing practices and procedures.
  • Proficient command of grammar, punctuation, spelling, and correct usage of the English language.
  • Associate's degree or equivalent work experience required.
Company Overview

At West Coast University, Inc., we are committed to providing a supportive and inclusive environment for our associates. We believe in the importance of teamwork, collegiality, transparency, and a student-centric approach to all we do. If you are a motivated and detail-oriented individual who is passionate about making a difference in the lives of others, we encourage you to apply for this exciting opportunity.