Administrative Coordinator
2 weeks ago
Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Standard Work Schedule:
- Building:
- Salary Range: $62,400 - $70,000 annually
- The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting._
Position Summary
The Gertrude H. Sergievsky Center is seeking an administrative coordinator to provide general administrative support to the Co-Director and the Director of the Center of Statistical Genetics. Under the supervision of these two leads, the incumbent will coordinate specific administrative tasks for ongoing projects and operations.
**Responsibilities**:
- Works with the two leads to update and maintain calendars.
- Coordinate event logistics, which include daily/weekly/monthly meetings, conferences, travel arrangements and registrations.
- Prepare travel reimbursements and provide backup documentation.
- Prepares correspondence, reports, forms, vouchers, work orders, and specialized documents related to the activities from drafts, notes, brief instructions; proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling.
- Assist with bibliographic management and insertion of references into reports and manuscripts.
- Assist with preparation of figures for manuscripts, posters and presentations.
- Assist with advertising, scheduling interviews, and hiring fellows in the training programs.
- Assist with logistics of outside visitors, which includes arranging phone calls, scheduling interviews and meetings, and coordinating transportation and hotel.
- Assist with scheduling research team zoom calls and maintaining documentation.
- Follow-up with different business offices on research agreements, sponsor payments, and contracts as assigned.
- Assist in grant submission including formatting of biosketches.
- Assist in institutional review board submissions and annual reports and maintaining appropriate MTAs and DSAs as needed.
- Provide front desk support for incoming guests, packages and phone calls.
- Perform other related duties and responsibilities as assigned/requested.
Minimum Qualifications
- Bachelor's degree or equivalent in education and experience, plus three years of related experience
Preferred Qualifications
- Tact and good judgment in confidential situations and proven experience interacting with senior management is essential as well as excellent customer service and superior verbal and written communication skills.
- Must be detail-oriented, adaptable, and work as a team player in a fast-paced environment.
- Highly proficient in Microsoft Office skills, including the ability to utilize advanced features in Outlook, Zoom, one drive, end note.
Other Requirements
- Ability to complete multiple tasks with competing priorities as well as to perform daily tasks with confidentiality and discretion, is required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
-
Administrative Coordinator
4 weeks ago
New York, United States The Yellin Center for Mind, Brain, and Education Full time**ADMINISTRATIVE COORDINATOR (PART-TIME)** Seeking a part-time Administrative Coordinator to help support our multi-disciplinary clinical team in providing academic assessments and ongoing care of children and young adults with learning challenges. Duties include: - General office/administrative tasks, including document management (significant scanning...
-
Administrative Coordinator
6 days ago
New York, United States The City University of New York (CUNY) Full timeAdministrative Coordinator **POSITION DETAILS** **ABOUT JOHN JAY COLLEGE** John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) located steps from Lincoln Center at the cultural heart of New York City under the leadership of a new president, Karol V. Mason. John Jay is an internationally recognized leader in...
-
Administrative Coordinator
2 weeks ago
New York, United States College of Staten Island Auxiliary Svcs Full timeJob DescriptionJob DescriptionDivision: Auxiliary Services Office/Unit: Office of Dolphin ServicesFunctional Job Title: Administrative CoordinatorReports to: Anna Lambert – Director of Parking & DolphinCard ServicesPosition Type: Full Time Hours Per Week: 40Hourly Rate or Annual Salary: $45,000General Job Overview:Under the supervision of the Director of...
-
Administrative Coordinator for Facilities
1 week ago
New York, New York, United States Delaware Technical Community College Full timeJob Description Administrative Coordinator for Facilities Location Newark, DE : Position Details Position Information Position Title Administrative Coordinator for Facilities Position Number 26398 Position Type Regular Full-Time Hiring Location Stanton Campus-Newark, DE Contact Phone Number Contact Email Address s- Work Location Stanton Campus-Newark, DE...
-
Safety Coordinator/Administrative Assistant
4 days ago
New York, United States EMCOR Group, Inc. Full timeInteract daily with field workforce Responsible for processing and maintaining all site incident reports and screening reports Responsible for reviewing and maintaining various of safety documentation and safety credentials Responsible for distributi Administrative Assistant, Coordinator, Administrative, Safety, Assistant, Manufacturing
-
Events Administrative Coordinator
6 days ago
New York, United States Gansevoort Meatpacking NYC Full time**Position: Events Administration Coordinator** **Reporting to: Director of Events** **Summary of Position**:Responsible for all Events administrative tasks. **Responsibilities**: - To communicate mindfully with our events base, especially when payment is overdue or support is needed to settle any outstanding balances. - To use the events database to...
-
Administrative Coordinator
6 days ago
New York, United States Open Sesame Dentistry Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Coordinator to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...
-
New York, United States Church of the City New York Full time**The Administrative Coordinator will work closely with the prayNYC Director and Missions Pastor to enhance our organizational effectiveness by providing comprehensive administrative support. This role is pivotal in maximizing the deployment of mission initiatives and ensuring the smooth operation of both departments.** - Work alongside the Missions Pastor...
-
New York, United States Harlem Children's Zone, Inc. Full timeHarlem Children's Zone (HCZ) is a world-renowned non-profit that is breaking the cycle of generational poverty for more than 22,500 children and adults in Central Harlem and millions more across the nation. HCZ walks hand-in-hand with young people an Administrative, Strategy, Coordinator, Innovation, Office Manager, Project Management, Business Services
-
Safety Coordinator/administrative Assistant
6 days ago
New York, United States Forest Electric Corp. Full time**ABOUT US**:Forest Electric NY is a subsidiary of EMCOR Group. We are proud of our position as a leading single-source electrical construction and telecommunications services supplier in the NYC metro area. With over 50 years of expertise in tenant fit-out, power infrastructure, structured cabling and electrical system design-build, installation and...
-
Office Coordinator/Administrative Assistant
1 week ago
New York, United States Northbound Search Full timeJob DescriptionJob DescriptionOffice Coordinator / Administrative Assistant 5x in office - Midtown ManhattanJob Overview: We are seeking a office coordinator/administrator to join our private equity firm.Working as an office coordinator or receptionist for a private equity firm can be a dynamic and rewarding role. Here's an overview of what the position...
-
Administrative Operations Coordinator
7 days ago
NEW ORLEANS, United States Tulane University Full timeThe Administrative Operations Coordinator for Tulane University's Newcomb Children's Center and is responsible for the daily administrative functions, such as: billing and tuition payments, center communications, scheduling and record keeping. The Ad Operations Coordinator, Operations, Administrative, Coordinator, Manufacturing, Education
-
Administrative Program Coordinator
3 days ago
new orleans, United States Tulane University Full timeAdministrative Program CoordinatorEpidemiologyLocation: New Orleans, LASummaryThe Administrative Program Coordinator supports investigators, study manager/study coordinators, research staff, and department administrators by assisting with the coordination and organization of study activities. This position supports study operations by performing reception...
-
Administrative Program Coordinator
3 days ago
New Orleans, Louisiana, United States Tulane University Full timeAdministrative Program CoordinatorEpidemiologyLocation: New Orleans, LASummaryThe Administrative Program Coordinator supports investigators, study manager/study coordinators, research staff, and department administrators by assisting with the coordination and organization of study activities. This position supports study operations by performing reception...
-
Administrative Officer
3 weeks ago
New York, United States Veterans Health Administration Full timeSummary The incumbent position is located at the New York Campus VA Medical Center, New York Harbor Health Care System (NYHHCS), Department of Veterans Affairs in the office of Health Administration Service, an administrative service that supports a plethora of clinical functions. Health Administration Service (HAS) is also knowns as the business...
-
Administrative Assistant
4 weeks ago
New York, United States Top-Notch Private Equity Fund Full timeA well-known private equity firm based in midtown NYC is looking for an Administrative Assistant to support a senior executive and their small team with traditional administrative tasks and project based work! This is an amazing opportunity to join one of the best performing PE firms in the world! The firm culture is fantastic, and compensation and benefits...
-
Quality Administrator
6 days ago
New York, United States Bureau Veritas North America Full timeJoin Our Team as a Quality Administrator will serve as a Special Inspection Office Engineer and Quality Coordinator for immediate Building, Transportation, & Infrastructure Projects! The ideal candidate will meet some or all of the following requirem Administrator, Quality, Transportation, Technology, Inspection
-
Administrative Assistant
3 weeks ago
New York, United States Russell Tobin Full timeAdministrative AssistantLocation: New York, NYSalary: $50k - $75kWe are currently partnered with a number of leading financial institutions that have a constant recurring need for Administrative Assistants on all different seniority levels. See below for general job responsibilities and required skills and apply if interested. Responsibilities:Provide...
-
Administrative Assistant
3 weeks ago
New York, United States Russell Tobin Full timeAdministrative AssistantLocation: New York, NYSalary: $50k - $75kWe are currently partnered with a number of leading financial institutions that have a constant recurring need for Administrative Assistants on all different seniority levels. See below for general job responsibilities and required skills and apply if interested. Responsibilities:Provide...
-
Administrative Assistant
3 weeks ago
New York, United States Russell Tobin Full timeAdministrative AssistantLocation: New York, NYSalary: $50k - $75kWe are currently partnered with a number of leading financial institutions that have a constant recurring need for Administrative Assistants on all different seniority levels. See below for general job responsibilities and required skills and apply if interested. Responsibilities:Provide...