Administrative Coordinator

3 weeks ago

New York, United States The City University of New York (CUNY) Full time

Administrative Coordinator

**POSITION DETAILS**

**ABOUT JOHN JAY COLLEGE**

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) located steps from Lincoln Center at the cultural heart of New York City under the leadership of a new president, Karol V. Mason. John Jay is an internationally recognized leader in educating for justice and committed to the advancement of justice and just societies around the world. A Hispanic-serving institution that has been ranked third in the nation in black student success and a top ten institution for promoting student social mobility, John Jay is proud to serve a diverse and dynamic student body that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.

Founded in 1964, John Jay College is known for preparing its 15,000 students to serve the public interest as ethical leaders and engaged citizens. A public liberal arts institution offering bachelor’s and master’s degrees and participating in the doctoral programs of the Graduate Center of the City University of New York, the College offers traditional criminal justice-related programs and a growing portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. Students can choose from 31 majors, 13 master's degree programs, and two doctoral programs.

In 2011, the college opened a new 600,000 square foot building with a black-box theater, state-of-the-art lab space, a moot court, and a variety of virtual learning settings. Over the past 12 years, the college has experienced unprecedented faculty hiring and expansion of its curricular offerings. John Jay College is committed to diversity and inclusion and seeks colleagues who thrive in multicultural academic environments.

**POSITION OVERVIEW**

Reporting to the Peer Advisor Program Coordinator, the Administrative Coordinator will have oversight of the Academic Advisement Center’s busy (virtual and physical) reception area.

In addition to the responsibilities listed in the CUNY Title Overview, this position will also require:
Maintaining a welcoming and organized Academic Advising Center virtual and physical reception area. Assisting students, parents, faculty and staff, and the public with referrals, appointments, general resources and information. Responding supportively and assisting distressed parents and students, referring them to the correct office or person within the limits of FERPA and college policy.

Overseeing the reception area in the AAC. Coordinating communication among all of the AAC staff and all student employees. Scheduling student appointments using appropriate technology. Completing daily financial transaction paperwork; ensuring that financial paperwork is complete and accurate from department offices; reconcile purchases from department offices; maintaining and organizing supply inventory in the AAC. Coordinating all AAC conference room reservations and set-up, scheduling, catering, invitations and RSVPS, agendas, as well as communication for those attending and presenting at center meetings, retreats, and events; assist in creating annual calendar for ongoing meetings and workshop; take notes at staff meetings.

Support staff members in AAC by assisting with special projects and requests as needed.

**QUALIFICATIONS**

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

Two years of experience working in a higher education setting preferred. Knowledge of Spanish language a plus.

**CUNY TITLE OVERVIEW**

Supports projects, initiatives, and activities that impact an academic or administrative department.- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.- May supervise office staff and student workers.- Performs related duties as assigned.

Job Title Name: Administrative Coordinator

**CUNY TITLE**

Assistant to HEO

**FLSA**

Non-exempt

**COMPENSATION AND BENEFITS**

$51,781 - $60,394

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, suppo

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