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Office Executive Assistant

3 months ago

Upland, United States MMP Properties Full time

We are looking for an energetic, responsible, and self-sufficient individual who enjoys the challenges of supporting a company of diverse people and multiple small businesses.

Duties of the Office Manager/Executive Assistant include providing support to management, owners, general managers, and hotels.

Duties and Responsibilities: include but are not limited to the following. Other duties may be assigned based on the needs of the company.

1. Provides support for the owners of the company.

2. Support for the general managers on behalf of owners at various hotels.

3. Provides limited human resource support.

4. Purchases items, this includes follow up on delivery as well.

5. Makes sure requested reports have been submitted daily, weekly, and monthly.

6. Receives and forwards all month end reports to accounting firms and management in a timely manner.

7. Checks that all reports have been received daily.

8. Conducts purchase orders for hotel properties.

9. Processes Minutes, Stock Certificates, and other Confidential documents requested by Ownership and/or Investors

10. Completes other task to run small businesses efficiently.

11. Organizes online file system.

12. Follows company processes.

13. Streamlines company policies.

14. Proficient or Expert with Microsoft Office programs such as Word, PowerPoint, Excel, and One Note

**Qualifications and Requirements**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to read, interpret, and create documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence.

Ability to speak effectively before groups of customers, vendors, or employees of organization.

To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Outlook, Microsoft Excel, internet software, and Adobe.

**Education/Experience**:
High school diploma or general education degree (GED); and four years related experience and/or training; or equivalent combination of education and experience.

**Certificates and Licenses**:
Valid Driver's License

Valid Car Insurance

**Knowledge, Skills, and Other Abilities**:
Excellent time management skills and ability to multitask

Strong professionalism and organizational skills

Oral and written communication skills

**Attention to detail (required)**

Ability to prioritize tasks in appropriate order

Takes ownership of job responsibilities with personal pride and accountability

Strong ability for following through with tasks

Ability to work with a team

Ability to be flexible and help your team when needed

Ability to work closely with Ownership and Investors

Keep some required documents confidential

**Physical Demands**:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 30 pounds.

**Work Environment**:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay: $22.00 - $24.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- Employee discount
- Health insurance
- Paid time off
- Retirement plan

Schedule:

- 8 hour shift

Application Question(s):

- What is the hourly wage you would like to stay within?

**Experience**:

- Accounting: 4 years (preferred)
- Executive Assistant: 6 years (required)
- High Executive Level Support: 6 years (required)

Work Location: In person