Office Administrator

3 weeks ago

Scottsdale, United States Equity Methods Full time

**Office Administrator**

Equity Methods is looking for a responsive, energetic, and detail-oriented Office Administrator. The goal of this position is to support a welcoming and appreciative environment for employees and guests through a comfortable and well-maintained office, engaging internal events, and outstanding administrative support. We need someone organized, positive, and driven to bring that extra Equity Methods sparkle, creating an uplifting experience for teammates so they can deliver outstanding service to our clients.

With rapid growth, we are running many internal events, in addition to office enhancement, culture, and recruiting initiatives. Our Office Administrator will be a welcoming, proactive, and organized professional who is able to execute in a fast-paced environment. You’ll work on a friendly, motivated, and highly effective team that values collaboration and celebrates wins.

***
**About Equity Methods**

Equity Methods is a finance, accounting, and human capital consulting firm that embraces the synergistic role of technology and expertise in creating client impact. We deliver impact-rich services across three core practice groups: financial reporting, valuation services, and HR advisory.

With over 100 professionals and experience serving hundreds of publicly traded clients (including 45 Fortune 100 companies), Equity Methods seeks to combine the best of a large professional services firm with the best of an entrepreneurial, technology-enabled company. We work hard in the quest to have high impact and deliver exemplary client service that supports our client retention and overall growth story. We have consistently been rated a Top Company to Work for in Arizona.

**Roles and Responsibilities**

This is a lead execution role across a number of domains, in particular, internal events and office operations. Operations team members hold different specializations, but load balance and rotate work based on seasonality and emerging priorities.

**1. Internal Event Preparation and Execution**
- We host numerous internal events covering culture/teambuilding to recruiting externships. Each event needs to create a welcoming and professional environment and show thoughtfulness and high attention to detail in planning._
- Work closely with internal stakeholders and Operations teammates to understand individual event goals and develop appropriate programs that are engaging, safe, and budget-friendly
- Communicate proactively with internal and external stakeholders
- Exercise flexibility, speed, and good judgment in response to changing circumstances and business priorities
- Project manage across a portfolio of event deadlines without compromising attention to detail and accuracy
- Anticipate potential speed bumps and actively work to mitigate them
- Setup and teardown materials for internal events
- Oversee event happenings and act quickly to prevent and resolve problems in real-time
- Evaluate event success, collect feedback from stakeholders, and drive continuous improvement in the function

**2. Office and Facility Management**
- Work with our internal team, vendors, and property management to ensure our office remains a clean, comfortable, functioning, and welcoming work environment_
- Collaborate with Office Hospitality Coordinator to ensure a welcoming environment for employees and guests during onboarding, interviews, office visits, and special programs
- Proactively monitor the condition of the office environment to detect any potential issues
- Promptly reply and coordinate response on maintenance requests
- Coordinate with property management, vendors, and internal staff to resolve facility issues in a timely and professional manner
- Keep track of the open items across multiple projects to ensure maintenance issues do not fall through the cracks
- Manage the flow of inbound and outboard materials, ensuring that storage areas are well organized, walkways are clear, and materials are routed promptly to final destinations
roactively monitor the office building to detect any potential issues

**3. Operational Support and Coordination**
- Works with Operations and Marketing management and other team members to help drive initiatives forward and support their ongoing efficiency_
- Track and nudge progress forward on open initiatives
- Support gifting and holiday initiatives
- Coordinate on the ground logistics and pre-travel arrangements for various travel teams across marketing, recruiting, and other initiatives
- Other ad hoc projects

**Competencies**
- Demonstrates competence in working with numbers and spreadsheets, working within budgets, interpreting maps and directions, and using basic software tools
- Able to communicate succinctly and adapt to different working styles and communication protocols (the position serves busy executives with varying operating styles
- Writes logical, grammatically correct instructions, directions, correspondence, etc.
- Able to get along with ev

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