School Office Administrator

5 days ago

Scottsdale, United States Hirsch Academy Full time

Hirsch Academy: A Challenge Foundation Academy is a K-6 community school located in the heart of South Scottsdale.

**JOB DESCRIPTION**:
Manage school office and support school staff and departments with a variety of duties to include performing administrative duties and coordinating school office staff. Looking for an energetic and welcoming personality to provide assistance and information to the parents, students, visitors, volunteers, and staff.

**QUALIFICATIONS**:

- Education and/or experience equivalent to a High School Diploma or GED
- Three (3) years of progressively responsible secretarial or administrative experience, preferably in a school setting
- Completion of District administered skills tests
- State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
- Some positions may require fluency in Spanish
- Some positions may require a valid Driver’s License

**DUTIES AND RESPONSIBILITIES**:

- Schedule meetings and appointments
- Prepare complex correspondence and respond to inquiries from other departments.
- Translation of documents
- Provide support by dealing in person and by telephone with parents, students, visitors, volunteers, and staff.
- Monitor and enter absences in electronic absence reporting system; run reports as requested
- Coordinate services related to student activities and transportation.
- Maintain all aspects of student registration and files including paper and electronic records in the SIS - Infinite Campus
- Manage enrollments and attendance
- Create class assignments in the SIS - Infinite Campus
- Manage Class Rosters
- Pull Integrity reports from state agencies and reconcile weekly.
- Submits estimated student counts
- Submits yearly academic calendar to ADE
- Dispense medications to students
- Assist with ordering office supplies and teacher supplies and keeping inventory of stock closet
- Manage copier updates and repairs and ordering of toner, staples and other copy supplies
- Assume duties in absence of the Office Assistant.
- Perform other duties as assigned.

**KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS**:

- Knowledge of federal, state and District rules, regulations related to assigned area
- Knowledge of District attendance, registration, and record keeping policies and procedures
- Knowledge of administration practices and procedures
- Knowledge of file maintenance and recordkeeping practices and procedures
- Skill utilizing verbal and written communication skills to correspond with or provide information to a culturally diverse population
- Skill accurately transcribing reports and correspondence
- Skill maintaining confidential files and records
- Skill utilizing customer service/public relations skills in responding to requests, inquiries and complaints
- Skill establishing and maintaining effective working relationships
- Skill in caring for ill children
- Use of standard office equipment

**WORKING CONDITIONS**:
Fast paced general office environment with extensive student and public contact

**About Us**

Quality Education and Programs built on a classical state-approved curriculum including music, dance, and STEM.

Students, teachers, and families working together in a welcoming and nurturing environment to foster expectations, achievement, and results.

Dedicated Teachers leading small classes to address students unique learning needs while offering after school and weekend tutoring to devote more time to student success.

A Supportive Place for Families to Grow—Hirsch works with our partner organizations at the Paiute Neighborhood Center: The Scottsdale Family Resource Center, Head Start, and SARCC to help all family members flourish. Hirsch family and community volunteers proudly dedicate their time to make our school a caring environment for all.

If you are interested in joining our exceptional professional learning community, please submit your resume.

Other:
We offer a competitive salary, bonus opportunities, full health benefits, and a 401k package with employer matching incentives.

Pay: From $40,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

Work Location: In person

  • Office Administrator

    1 month ago

    Scottsdale, United States Kennard Associates Full time

    Job DescriptionJob DescriptionJob Title: Office AdministratorLocation: Scottsdale, AZCompensation: $45,000 annuallyBenefits: Health insurance, 401k participation, paid time off.Job Type: Full-Time W2 Office AdministratorAbout Us:Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and...

  • Office Administrator

    1 month ago

    Scottsdale, United States Kennard Associates Full time

    Job Title: Office Administrator Location: Scottsdale, AZ Compensation: $45,000 annually Benefits: Health insurance, 401k participation, paid time off. Job Type: Full-Time W2 Office Administrator About Us: Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and innovative work environment....

  • Office Administrator

    3 weeks ago

    Scottsdale, United States Kennard Associates Full time

    Job Title: Office Administrator Location: Scottsdale, AZ Compensation: $45,000 annually Benefits: Health insurance, 401k participation, paid time off. Job Type: Full-Time W2 Office Administrator About Us: Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and innovative work environment....

  • Office Administrator

    3 weeks ago

    Scottsdale, United States Kennard Associates Full time

    Job DescriptionJob DescriptionJob Title: Office AdministratorLocation: Scottsdale, AZCompensation: $45,000 annuallyBenefits: Health insurance, 401k participation, paid time off.Job Type: Full-Time W2 Office AdministratorAbout Us:Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and...

  • Office Administrator

    2 weeks ago

    Scottsdale, United States Realty ONE Group Full time

    Job Purpose: The Office Administrator is the face of our company and is responsible for spreading our COOLture to our clients, guests, and real estate agents in addition to coordinating the office’s administrative support functions. This includes answering and transferring phone calls, processing email correspondence, greeting all guests at the front desk,...

  • Office Administrator

    2 weeks ago

    Scottsdale, United States Realty One Group Full time

    Job DescriptionJob DescriptionJob Purpose:The Office Administrator is the face of our company and is responsible for spreading our COOLture to our clients, guests, and real estate agents in addition to coordinating the office’s administrative support functions. This includes answering and transferring phone calls, processing email correspondence, greeting...

  • Administrative Assistant Receptionist

    1 week ago

    Scottsdale, United States Law Office Full time

    Job DescriptionJob DescriptionOverview:We are seeking a detail-oriented and organized Receptionist/Administrative Assistant to join our team. This is a part time position and the ideal candidate must be able to commit to 10-12 hours per week. The ideal candidate would work a 4-hour shift Monday, Wednesday and Friday, but we are flexible. Benefits are not...

  • Office Administrator

    1 month ago

    Scottsdale, United States GTN Technical Staffing Full time

    Office AdministratorHIGHLIGHTSLocation:Scottsdale, AZ 85251Position Type: Contract to hireHourly / Salary: Based on experienceResidency Status: US Citizen or Green Card Holder ONLYJob Description: Our client has an exciting opportunity for an Office Administrator to join our US headquarters in Scottsdale, AZ. They will undertake administrative tasks related...

  • Office Administrator

    3 weeks ago

    Scottsdale, United States Synaccess Networks Inc Full time

    Synaccess Networks Inc designs and builds power distribution units. We are seeking an Office Administrator at our Scottsdale, Arizona location. This is a **full time, salaried, 100% in-office role **that will be responsible for managing administrative tasks and day-to-day operations of our Scottsdale office location. **Roles and Responsibilities** -...

  • Front Desk Administrator

    3 days ago

    Scottsdale, United States Rancho Solano Preparatory School Full time

    **Position: Rancho Solano School: Administrative Assistant/Receptionist/Front Desk** This position works under the direction of the Lower School Principal. This person will coordinate, organize, oversee, and perform everyday clerical and administrative duties associated with school operations and serve as a liaison between students, staff, and parents. Must...

  • Administrative Office Assistant

    2 weeks ago

    Scottsdale, United States LivWell Infusions Full time

    **Benefits**: - 401(k) - Dental insurance - Health insurance - Paid time off - Vision insurance **Livwell Health LLC** is currently searching for a professional to fill the full-time position of **Administrative Assistant** at our clinics in the Phoenix, AZ area. The administrative assistant is responsible for answering phones, rooming patients, scheduling...

  • Office Administrator

    3 weeks ago

    Scottsdale, United States Equity Methods Full time

    **Office Administrator** Equity Methods is looking for a responsive, energetic, and detail-oriented Office Administrator. The goal of this position is to support a welcoming and appreciative environment for employees and guests through a comfortable and well-maintained office, engaging internal events, and outstanding administrative support. We need someone...

  • Office Administrator

    3 weeks ago

    Scottsdale, United States Innate Healthcare Institute Full time

    **Job Title: Patient Care Coordinator** **Purpose of Patient Care Coordinator**: The Patient Care Coordinator plays a pivotal role in ensuring that patients consistently receive high-quality care and support throughout their treatment journey. **Position Responsibilities**: - **Patient Care**: - Coordinate patient appointments and therapies, including...

  • Office Administrator

    3 weeks ago

    Scottsdale, United States Acclaimed Roofing Full time

    **Overview**: **Responsibilities**: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Assist with scheduling - Operate a CRM - Coordinate with the team This position offers the opportunity to work in a dynamic office environment where attention to detail and...

  • Office Administrator

    4 weeks ago

    Scottsdale, United States Balbec Capital LP Full time

    Job Description & Key ResponsibilitiesWe are looking for a proactive and energetic professional who enjoys wearing multiple hats and is experienced in handling a wide range of administrative and executive support related tasks. The right candidate is extremely well organized, flexible, detail and process oriented and will enjoy the administrative challenges...

  • Office Administrator

    3 weeks ago

    Scottsdale, United States Balbec Capital LP Full time

    Job Description & Key ResponsibilitiesWe are looking for a proactive and energetic professional who enjoys wearing multiple hats and is experienced in handling a wide range of administrative and executive support related tasks. The right candidate is extremely well organized, flexible, detail and process oriented and will enjoy the administrative challenges...

  • Office Administrator

    4 weeks ago

    Scottsdale, United States Balbec Capital LP Full time

    Job Description & Key ResponsibilitiesWe are looking for a proactive and energetic professional who enjoys wearing multiple hats and is experienced in handling a wide range of administrative and executive support related tasks. The right candidate is extremely well organized, flexible, detail and process oriented and will enjoy the administrative challenges...

  • Office Administrator

    3 weeks ago

    Scottsdale, United States Balbec Capital LP Full time

    Job Description & Key ResponsibilitiesWe are looking for a proactive and energetic professional who enjoys wearing multiple hats and is experienced in handling a wide range of administrative and executive support related tasks. The right candidate is extremely well organized, flexible, detail and process oriented and will enjoy the administrative challenges...

  • Office Support Staff

    3 weeks ago

    Scottsdale, United States Office Support Staff Full time

    **Qualifications**: - High School Diploma or equivalent. - +1 year of related work experience is preffered. - Microsoft Office 365 skills - Computer skills **Job Type**: Full-time (1st shift). **Target pay**: $17 **Benefits**: - 401(k). - On-the-job training. - Dental insurance. - Health insurance. - Health savings account. - Flexible Spending Account...

  • Administrative Support Coordinator

    2 months ago

    Scottsdale, United States Scotsdale Unified School District Full time

    This is the fully functioning administrative support level. Performs a variety of complex clerical and computer work. Performs departmental or program accounting functions such as accounts payable, accounts receivable, and budget tracking and maintenance. Administers basic programs, modifies procedures, and audits compliance. Conducts research and provides...