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Office Administrator

4 months ago

Scottsdale, United States Balbec Capital LP Full time

Job Description & Key Responsibilities

We are looking for a proactive and energetic professional who enjoys wearing multiple hats and is experienced in handling a wide range of administrative and executive support related tasks. The right candidate is extremely well organized, flexible, detail and process oriented and will enjoy the administrative challenges of supporting a busy office and accounting team. This role is required to work onsite in our Scottsdale, AZ office Monday - Thursday and can work remote on Fridays. Approximately 30-40 hours/week (benefits eligible) Ideal hours are Monday & Friday 8:30am - 1:30pm & Tuesday-Thursday 8:30am - 4:30pm.


Responsibilities include:

  • Oversight of office operations
  • Travel planning and expense reporting including organizing receipts
  • Coordinate office facility and equipment maintenance
  • Maintain office supply inventory
  • Organize meetings and schedule appointments
  • Manage vendor relationships
  • Communicate with service providers
  • Receive and distribute mail
  • Manage incoming service provider invoices and issue payments
  • Greet and assist visitors
  • Establish filing systems and record-keeping standards
  • Plan company events
  • Assist Accounting Team in various accounts payable tasks, including entering invoices, ensuring the supporting documentation and account coding is complete and accurate.


Qualifications & Experience.

  • Experience with Microsoft Office programs
  • Attention to detail
  • Bookkeeping/payroll administrator/accounts payable experience
  • Experience with successfully managing schedules, setting appointments, coordinating daily tasks and the ability to handle operations of a small office.
  • Professional attitude and appearance.
  • Bias to proactivity and problem solving
  • Developing and maintaining good working relationships at all levels
  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills


Equal Employment Opportunity

Balbec Capital LP is committed to ensuring equal employment opportunities for all employees, including qualified employment applicants. The firm strives to maintain an environment free of discrimination based on race, color, religion, gender, national origin, ancestry, age, disability, genetic information, military or veteran status, marital status, sexual orientation, gender identity, citizenship, or any other protected category or characteristics as defined by federal, state or local laws. This equal employment opportunity policy applies to all employment practices, including but not limited to recruiting, hiring, advertising, promotion, transfer, reductions in force, social and recreational programs, training, employee development, compensation and fringe benefits, discipline and termination.