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Executive Assistant

3 months ago

Grand Rapids, United States City of Grand Rapids, MI Full time

**Nature of Work**:
The purpose of this job is to assist, record and analyze information on departmental programs and project proposals. Completes special projects and data analysis. Performs duties under the direction of a superior who gives guidance and assistance. Reviews in-progress and upon completion. Manages work schedule to ensure all office duties and goals are completed in a timely manner.

**ESSENTIAL DUTIES & RESPONSIBILITIES**
- The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description._
- Compiles and analyzes data, prepares reports
- Assists in the planning and preparation of formal reports
- Manages and tracks purchases and reimbursements related to department budgets and funds
- Processes incoming checks and invoices for payments
- Assists in developing and preparing instruction and informational guides for public and internal use
- Prepares correspondence relating to assigned area of activity
- Attends meetings of City officials and community organizations for the purpose of gathering information
- Conducts various research projects or special assignments
- Performs related work as required

**Minimum Training and Experience**:
**Required Education and Experience**
- Associate’s degree from an accredited college or university in Public Administration or a related field
- AND- At least three (3) years of related work experience
- OR- Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

**Other Information**:
**We Offer**:

- Medical, Dental, and Vision starting on Day 1
- 6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit)
- Employee & Employer contributions to Retiree Health Savings Account
- Voluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options
- Twelve Paid Holidays
- Paid Vacation and Sick Time
- Paid parking (if applicable)
- Employee Home Ownership Incentive
- Tuition Reimbursement and professional development opportunities
- Paid Parental Leave
- Employee Assistance Program with free mental health counseling
- Comprehensive Wellness program with a health and wellness incentive
- Employee Discounts and Perks