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Executive Assistant

3 months ago

Grand Rapids, United States Tower Pinkster Full time
Job DescriptionJob DescriptionJoin our team at TowerPinkster and open a new door to an amazing career  TowerPinkster, an architecture, engineering, and interior design firm is is looking for a talented Executive Assistant to provide support to our President + CEO, COO, Board Chairperson, and CFO to ensure they can effectively and efficiently accomplish vital tasks and firm initiatives. This position will be in either our Grand Rapids or Kalamazoo Michigan office.

POSITION RESPONSIBILITIES & EXPECTATIONS:
 
  • Provide executive-level administrative assistance, such as writing and editing emails, drafting letters and memorandums, and preparing communications for the executive and other leadership team members as needed.
  • Assist in preparing executive-level reports, including compiling documents, preparing presentations, and generating spreadsheets.
  • Assist the executive leadership team with project-related tasks, including writing and editing documents as requested.
  • Manage the executive leadership team's daily calendars to schedule meetings, compile agendas and other documents as requested, and arrange travel needs.
  • Coordinate and schedule meetings, including Board Meetings, Shareholder Events, Leadership Team Meetings, and other special events as requested.
  • Attend executive-level meetings as required, draft meeting minutes, follow up, and distribute as requested.
  • Other duties as assigned.
POSITION COMPETENCIES

The ideal candidate must possess and exhibit the following abilities at a high level:
 
  • Maintain confidentiality, operate with poise and professionalism, and exhibit honesty and integrity.
  • Strong drive, proactive actions, self-direction, and the ability to problem-solve independently and make proactive, sound decisions.
  • Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with accuracy and excellent attention to detail.
  • Excellent verbal and written communication skills with excellent knowledge of the written English language to effectively create and edit professional documents and correspondence.
  • Manage multiple and rapidly changing priorities to meet the needs and expectations of the executive leadership team and other leadership team members as needed, including strong interpersonal skills and adapting quickly to changes in work style.
  • Good listening and comprehension skills and patience with understanding needs, including the ability to collaborate effectively in a team environment.
  • Ability to keep the executive leadership team informed using appropriate communication methods.
POSITION QUALIFICATIONS:
  •     Professional experience in an administrative support role, preferably experience supporting leadership.
  • College coursework related to business administration and administrative duties is highly desirable.
  • Strong working knowledge, at an advanced level, of Google Docs, Microsoft Word, and Excel is desired.
  • Knowledge of the architecture and engineering industry is a plus, as it enables the ideal candidate to understand various business situations.
POSITION LOCATION:
  • Ability to travel and work in both Michigan offices, Kalamazoo, Michigan, and Grand Rapids, Michigan, on a weekly basis.
WHAT WE OFFER
  • National award-winning culture and a supportive work environment that empowers employees to stay healthy, fulfill their interests and passions, and balance work and life goals.
  • Industry-leading total compensation (paid overtime, performance bonuses, profit sharing).
  • Work-Life Balance program providing six additional holidays per year.
  • Paid community service hours.
  • Annual team training and professional development opportunities.
  • The opportunity to reach your career goals with an award-winning firm.

TowerPinkster is a firm of architects, engineers, and interior designers committed to design integrity, quality, and environmental responsibility. Our doors opened in 1953 with just six people, and now we have more than 200 of the best employees in Michigan, Indiana, and Kentucky. At our firm, it’s our people who make us different. We have the freedom to explore new ideas, the tools to create innovative strategies, and the talent to inspire our clients through interactive design.

We strive to create a diverse, equitable, and inclusive culture that empowers each person to be their genuine self. We are committed to Diversity, Equity, and Inclusion. For more than 70 years, we have made significant contributions to our communities through our commitment to quality, sustainable, and equitable design. Our active DEI committee is focused on driving initiatives within three areas: people, purpose, and process.

Our expertise and collaborative, client-centered approach means the best ideas rise to the top. TowerPinkster received the 2023 National 101 Best and Brightest Companies to Work for Award and the 2023 Best Firm Award from Zweig Group. We are proud of this achievement and are thankful for our client relationships, our generous communities, and all the employees who contribute to TowerPinkster’s exciting and creative culture Our supportive work environment helps employees reach their career goals, and we have fun doing it
 www.towerpinkster.com. We are an Equal Opportunity Employer
 

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