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Personal Executive Assistant

2 months ago

Grand Rapids, Michigan, United States Mill Pond Realty Full time
Job Overview

Are you an organized individual with a passion for ensuring seamless operations? We invite you to explore a rewarding position within our vibrant team where your skills will be highly valued and your efforts will contribute significantly to our success.

Position: Executive Assistant

Location: Remote/Hybrid

Compensation: $50,000 - $55,000 + Performance-Based Bonus

Why Work With Us?

  • Attractive salary complemented by performance incentives
  • Generous Paid Time Off and Vacation Policies
  • Flexible work arrangements available

In this pivotal role, you will act as the executive's trusted partner, proactively identifying needs and enhancing operational efficiency to support our team's objectives. If you possess a keen eye for detail, a proactive approach, and a commitment to excellence, we would love to have you on board.

Compensation:

$50,000 - $55,000 annually

Key Responsibilities:
  • System Oversight: Design, implement, and manage effective systems for lead generation, client relationship management, contract oversight, financial reporting, vendor interactions, and administrative support.
  • Contract Management: Oversee the complete lifecycle of client agreements, collaborating closely with the Transaction Coordinator to ensure timely and accurate execution.
  • Client Engagement: Serve as the primary contact for client inquiries, providing exceptional service and demonstrating strong conflict resolution capabilities.
  • Team Development: Recruit, mentor, and guide our administrative team, fostering a culture of excellence and continuous improvement.
  • Documentation & Organization: Ensure meticulous organization with precise record-keeping, manage information efficiently, and develop a comprehensive operations manual.
  • Office Management: Supervise the procurement, installation, and maintenance of office technology and equipment to ensure operational efficiency.
  • Financial Oversight: Manage commission collections, budget oversight, and financial reporting to maintain fiscal responsibility.
Qualifications:
  • Real Estate Background: 1-2 years of experience in the real estate sector, providing valuable insights and knowledge.
  • Exceptional Organizer: Highly skilled in managing multiple tasks, overseeing projects, and maintaining focus amidst competing priorities.
  • Effective Communicator: Strong written and verbal communication skills, capable of engaging professionally with a diverse array of stakeholders.
  • Technologically Proficient: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Publisher), with the ability to create and present information effectively.
  • Proactive Thinker: A critical thinker who takes initiative and approaches challenges with a solutions-oriented mindset.
  • Integrity & Confidentiality: High ethical standards and a commitment to confidentiality, ensuring all matters are handled with professionalism.
  • Adaptable & Composed: Thrives in a fast-paced environment, maintaining composure and effectiveness under pressure.
  • Collaborative Team Player: Deeply committed to supporting executive success, whether working independently or collaboratively.
  • Growth Mindset: Eager to learn, develop, and continuously improve, with a strong desire for personal and professional growth.
  • Confident Decision-Maker: Communicates ideas assertively, makes informed decisions, and advocates for the executive and team as needed.
About Us

Mill Pond Realty, a distinguished real estate firm established in 1991, specializes in sales, vacation rentals, and property management. Renowned for our exceptional service and in-depth local expertise, we provide comprehensive support through a dedicated team of professional agents and managers.

We proudly serve the Saugatuck, Douglas, and surrounding areas, excelling in primary residences, vacation properties, and investment opportunities. Our commitment to community engagement and excellence has garnered us widespread recognition.

With a focus on personalized service and ongoing communication, Mill Pond Realty confidently guides clients through the intricacies of the West Michigan real estate market. Choose our family-owned company for a truly local experience that prioritizes your property goals with unmatched expertise.