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Regional Office Administrator

3 months ago

Sacramento, United States McGuire and Hester Full time

**Description**

McGuire and Hester is a construction company that provides complete site work services: pipelines, grading paving, concrete, landscape and mechanical. In addition to traditional project delivery methods, we are involved with design build projects and alternative delivery methods. McGuire and Hester have played an integral role in the construction of many of Northern California’s most recognizable landmarks and infrastructure projects. Our storied past crosses more than nine decades. Our mission statement is, “Together We Build Things Right” which encompasses our business philosophy as well as our values and culture. We have a team environment that focuses on the greater good, resulting in a fantastic place to work that positively impacts our business partners and community.

**Job Summary**

The Regional Office Administrator supports both the estimating and operations departments by organizing and assisting with administrative functions to optimize efficiency and accuracy

**Reports to**

Estimating Administrative Manager and Area Manager

**Key Communication Partners**

Estimators, Project Managers, Project Engineers, Receptionist, Estimating Administrator, Estimating Coordinator, Marketing Coordinator, Business Development Manager

**Typical Duties**
- Understand the duties of the operations manager and area manager and assist with administrative duties as requested
- Order bid bonds and prepare bid proposals
- Maintain office and electronic files as requested
- Ensure the original plans and specs and recorded and properly filed in the job files
- Update the bid and takeoff schedule in the database and prepare printouts as needed
- Organize the administrative functions of the estimating department to optimize efficiency
- For all successful bids scan the bid file into the database
- Maintain an adequate supply of office supplies
- Assist project managers and engineers as required with the maintenance of updated project files, correspondence, plans, specifications, and agenda as well as assisting with other administrative duties
- Order plans and specs as directed by the Vice President of Estimating
- Review bid documents and enter the required information into the database
- Request bid and specification refunds as appropriate
- Coordinate with staff for bid delivery
- Assist in the company’s marketing efforts
- Provide business meeting coordination including invitations, agendas, reservations, information packets, and meeting minutes as needed
- Perform all required advertisements to subcontractors as required in a timely manner to ensure bid requirements are met
- Facilitate workflow and assist clients, business partners, and employees on a routine basis
- Develop professional relationships with surety agent, insurance agency, and customers

**Qualifications**

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and Experience: High School diploma and GED preferred plus three years related previous construction administration experience

Language Skills: must be able to read and write in English, performs technical writing

Mathematical Skills: understanding of basic business math

Computer Skills: ten-key by touch; must type at least 50 wpm, must be fluent in Microsoft office suite. Individuals in the position will also need to be able to learn new technologies as they evolve or are implemented

Interpersonal Skills: the ability to interface and collaborate with a wide variety of people including clients, employees, managers, and agencies

Certificates, Licenses, and Registration: Notary

**Benefits**

Besides a competitive salary and the best retirement package in the industry we offer:

- Family medical, dental and vision
- Company Stock (ESOP)
- 401k Employer Match
- Bonus Program
- Continuing Education Reimbursement
- PTO
- Paid Holidays
- Paid Sabbatical Program
- Personal Financial Planning

We are confident that our retirement plan is the best in the industry.

**Compensation**:
$62,000 - $70,000, annually based on skills experience and knowledge