Administrative Assistant

1 week ago

Latham, United States The Widewaters Group Full time

The Administrative Assistant coordinates all day-to-day activities for the office, including administration requests and marketing projects by performing any or all of the duties and responsibilities identified below.

The Administrative Assistant works in conjunction with Senior Management, the Director of Marketing Support and Research and all other Administrative Personnel.

**Key Responsibilities**:

- Vendor maintenance and primary contact with vendors.
- Supply ordering.
- Office equipment and maintenance.
- Assistance in answering incoming phone calls.
- Word processing, excel spreadsheets, projects (with Marketing Group).
- Processing mailers and correspondence.
- Assist Senior Management in listing agreement generation, tracking and reporting.
- Works with other members of the Administrative Team across PBC.
- Participates in all projects as requested by Senior Management.
- Proficient in Microsoft office products.
- Operating general office equipment, including postage meters, copiers, pc’s, scanners, networks, phone and voice mail systems.
- Reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures or governmental regulations.
- Maintain sign inventory.
- Coordinate all sign requests and installations.
- Real estate license tracking.
- Complete accounts payable.
- Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
- Excellent interpersonal skills with the ability to effectively manage relationships within a highly diverse workforce.
- Customer service focus with a professional demeanor.
- Some travel may be required.

**Preferred Qualifications**:

- Associate's degree (A.A.) or equivalent from two-year college or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.
- Demonstrated organizational skills and use of critical thinking skills.
- Ability to prioritize tasks and work with interruptions.
- Ability to understand and carry out complex oral and written instructions.
- Interpersonal and customer service skills to deal positively with colleagues, employees, and vendors including governmental agency employees.
- Proven oral and written communication skills.
- Proficient with MS Office including strong excel and data analytics and able to learn new software rapidly.
- An_ _equivalent_ _combination_ _of_ _education_ _and_ _experience_ _which_ _provides_ _proficiency_ _in_ _the_ _areas_ _of_ _responsibility_ _listed_ _above_ _may_ _be_ _substituted_ _for_ _the_ _above_ _education_ _and_ _experience_ _requirements._

**Physical Requirements**:
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel; talk or hear. The employee is required to stand and walk. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.

Walking 10%

Sitting 80%

Standing 10%

Lifting nominal, up to 25lbs.
- The_ _above_ _statements_ _are_ _intended_ _to_ _describe_ _the_ _general_ _nature_ _and_ _level_ _of_ _work_ _being_ _performed._ _They_ _are_ _not_ _intended_ _to_ _be_ _construed_ _as_ _an_ _exhaustive_ _list_ _of_ _all_ _responsibilities,_ _duties_ _and_ _skills_ _required_ _of_ _personnel_ _so_ _classified._ _The Widewaters Group Inc._ _reserves_ _the_ _right_ _to_ _modify_ _position_ _duties_ _at_ _any_ _time,_ _to_ _reflect_ _process_ _improvements_ _and_ _business_ _necessity. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._

Pay: $19.23 - $26.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 2 years (preferred)

Ability to Commute:

- Latham, NY 12110 (required)

Ability to Relocate:

- Latham, NY 12110: Relocate before starting work (required)

Work Location: In person

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