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Sports Administration/ Accounts Receivable Assistant

3 months ago

Latham, United States New York State Public High School Athletic Association Full time

**Position**:
**Major Responsibilities**:
1. Accounts Receivable/Payable:
a. Generate and manage invoices for various services and annual membership dues.

b. Follow up on past-due accounts and manage collections.

c. Accurately input vendor details such as names, addresses, contact information, and any other pertinent data into BILL website.

2. Content Management:
a. Manage and post content on the NYSPHSAA website using the CMS (Content Management System).

3. Rule Book Sales & Distribution:
a. Update the website with new products.

b. Process and manage orders using QuickBooks.

c. Handle packing and shipping of orders.

d. Update shipping status on GoDaddy.

4. Referee Exams:
a. Coordinate the setup of exams on Dragonfly.

b. Compile and distribute exam results to referee associations.

5. ImPact Testing Management:
a. Maintain a master list of schools and licenses used for ImPact testing.

b. Generate quarterly invoice for ImPact testing services.

6. Championship Congratulatory Letters:
a. Compile lists of championship winners.

b. Send congratulatory letters to championship Athletic Directors and Coaches.

7. Past Champions Documentation:
a. Compile and update lists of past champions.

b. Maintain documentation on the website.

8. Committee Directories Maintenance:
a. Update Excel directories, Outlook contact lists, Constant Contact, and the website with committee information.

9. Office Management:
a. Managing the procurement, distribution and inventory of office supplies.

b. Ensure operation and maintenance of printer capabilities, including troubleshooting printer issues, coordinating repairs, and managing supplies.

**Personal and Professional Characteristics**:
**REQUIRED QUALIFICATIONS**:
**PREFERRED QUALIFICATIONS**:
Proficiency in using content management systems and QuickBooks is essential for effectively managing various administrative tasks. Strong organizational skills are required, with the ability to juggle multiple tasks simultaneously. Excellent communication skills, both written and verbal, are essential for interacting with stakeholders and conveying information accurately. Proficiency in BILL and Microsoft Office Suite, particularly Excel and Outlook, is necessary for data management and communication purposes.

**SALARY & BENEFITS**:
**APPLICATION PROCESS**:
2. Upon review of applicants, references may be requested.

**Job Type**: Part-time

Pay: $20,000.00 - $30,000.00 per year

**Benefits**:

- 401(k)
- Paid time off

Work Location: In person