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Nysut Administrative Assistant

4 months ago

Latham, United States NYSUT Full time

**Overview**

**Primary Responsibilities**
- Provide administrative support in collaboration with other staff.
- Support office operations - such as tracking and reporting expenses; preparing expense reports; ordering supplies; calendaring appointments, scheduling travel, and other similar assignments.
- Document drafting, preparation and editing, including letters, memoranda, and spreadsheets.
- Print; copy; organize/maintain files, filing systems, and electronic file systems, and maintain data bases.
- Provide general administrative support including tracking and reporting expenses, preparing expense reports, ordering supplies, calendaring appointments of leaders and staff.
- Primary support for Retiree services including conferences including the annual awards and certificates issued to new retirees.
- Type, prepare and proofread all documents, draft correspondence and other materials as requested.
- Assist with providing customer service to members, staff, locals, etc. Communicate with members and clients via a variety of mediums.
- Answer general questions received via various platforms and refer matters to appropriate staff.
- Provide administrative support to the Health Care Professionals Specialist
- Assist in all Program Services event/conference and meeting planning and provide support at such events as requested.
- Provide support for special projects, which may include researching matters, compiling data and information.
- Set-up and manage Zoom meetings and webinars.
- Maintain and organize electronic filing systems.
- Rely on experience and judgement to plan and accomplish department goals or projects.
- Develop and maintain all necessary computer skills to perform all primary responsibilities efficiently.
- Special projects and other duties as assigned.

**Qualifications**
- Strong writing and proofreading skills.
- Must be detail oriented with the ability to manage multiple tasks simultaneously.
- Must be proficient in Microsoft Office 365, Zoom and have experience managing data bases and spreadsheets.
- Must be a self-starter, take initiative and work well in a fast-paced environment.
- Must have the ability to work independently, as well as within a team.
- Minimum 6-10 years of administrative experience strongly preferred.
- High school diploma or equivalent is required.
- Potential travel and occasional weekend work as needed.

**NYSUT- Who are we?**

NYSUT is a statewide labor organization affiliated with more than 1,200 local unions, each representing its own members. NYSUT is affiliated with two national unions, the American Federation of Teachers (AFT) and the National Education Association (NEA). NYSUT represents 700,000 people who work in, or are retired from, New York's schools, colleges, and healthcare facilities, including teachers, teacher aides and assistants, college and university faculty and professional staff, school bus drivers, custodians, secretaries, cafeteria workers, nurses, and other healthcare professionals. At NYSUT, we believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our organization’s policy is to ensure an equal employment opportunity to all persons without regard to race, color, national origin, religion, age, sex, disability, sexual orientation, gender identity or any other characteristic protected by the law.

**Why Should You Apply?**
- Competitive salary and excellent benefits, including comprehensive medical and dental insurance plans, life and long-term disability plans, and retirement plans
- Generous PTO plan
- Work-life balance
- Collaborative and supportive work environment with a diverse group of experienced professionals
- Opportunity to work in a highly respected organization, make a meaningful difference in the lives of working people, and be a proud part of the labor movement at the local, state, and national levels.

**How to Apply**:
Pay: $26.72 per hour

Expected hours: 35 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- Latham, NY 12110: Relocate before starting work (required)

Work Location: In person