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Accounting Associate

4 months ago

Stony Brook, United States The Long Island Museum Full time

The Accounting Associate will assist the Director of Finance (“DoF”) with the day-to-day financial operations of the Museum, including accounting entries, reconciliations and reporting in accordance with GAAP. There is also opportunity to collaborate with the DoF to ensure best practices are followed, assess existing controls, etc. In addition there will be insurance related and vendor related learning and oversight.

**RESPONSIBILITIES**:
Accounting
- Month and Year End reporting (assists with journal entries
- such as accruals, amortization of prepaids, fixed asset additions / depreciation, investment income, etc).
- Creation of and maintenance of monthly work papers for financial account reconciliation and analysis, including budget to actual review and analysis.
- Identifies and trouble shoots discrepancies between figures calculated in a reconciliation.
- Data Entry (such as annual budget input/upload, occasional assistance with AP).
- Maintains ongoing knowledge of LIM activities and department procedures.
- Keeps manager apprised of status workloads and any potential or unusual developments
- Responds to inter-departmental inquiries.
- Assist in the preparation of other general ledger entries for financial reporting purposes.
- Collaborate with the Director of Finance and other team members to address departmental needs.
- Proficiency in bank reconciliations, with the ability to identify and resolve exceptions.

Other
- Vendor compliance and tracking (contracts, insurance, W9s).
- Some general administrative support (i.e. filing, scanning, etc.).
- Assists with other activities, projects and ad hoc reports as requested.

Professional Development
- Participate in staff meetings, committees and task forces as required.
- Attends professional meetings when appropriate and feasible.
- Makes and maintains contacts with professional colleagues.
- All other tasks as assigned

**Minimum Qualifications**
- Bachelor's degree in Accounting.
- 3+ years accounting experience.
- Proficiency in Microsoft Office, Google Suite and experience with accounting software (Financial Edge / Financial Edge NXT is ideal).
- Self-motivated individual who excels in both independent and team-oriented environments.
- Must also be able to work cooperatively with several departments and accept feedback.
- Proactive approach to task completion, with a strong sense of initiative and time management.
- Excellent attention to detail and a commitment to quality in all work.
- Strong organizational skills to manage priorities efficiently.
- Excellent written and verbal communication skills.
- Non-profit experience is a plus.
- Experience working with and preparing for the annual audit and 990 tax return is a plus.
- Must adhere to the LIM’s Respiratory Illness Policy.

**Job Type**: Part-time

Pay: $22.00 - $24.00 per hour

Expected hours: 18 - 21 per week

**Benefits**:

- 401(k)
- Employee discount
- Flexible schedule
- Paid time off
- Retirement plan
- Work from home

Schedule:

- Day shift

Work Location: In person