Administrative Officer I
3 weeks ago
**Introduction**:
MHEC is currently seeking an enthusiastic and detail-oriented individual to join our team as an Admin Officer I in their Office of Budget and Administration.
**GRADE**:
13
**LOCATION OF POSITION**:
6 N. Liberty Street, Baltimore, Maryland 21201
**Main Purpose of Job**:
The Admin Officer serves as the office manager supporting various units within the Maryland Higher Education Commission (MHEC), ensuring efficient office operations and customer service delivery. This role plays a critical part in handling cash receipts, managing invoices, procuring goods and services, assisting with payroll operations, and maintaining inventory. Additionally, the incumbent serves as the primary point of contact for public inquiries and facilitates communication within the agency.
**POSITION DUTIES**:
The Admin Officer serves as the office manager supporting various units within the Maryland Higher Education Commission (MHEC), ensuring efficient office operations and customer service delivery. This role plays a critical part in handling cash receipts, managing invoices, procuring goods and services, assisting with payroll operations, and maintaining inventory. Additionally, the incumbent serves as the primary point of contact for public inquiries and facilitates communication within the agency.
- Handle cash receipts reconciliation, manage the destruction of old deposited checks, answer and route calls, respond to inquiries from students and stakeholders, and assist in agenda materials preparation.
- Procure supplies and equipment, and manage reservations for work-related travel and training in compliance with state policies.
- Handle the mailroom's efficient operations, including receiving, sorting, distributing, and processing incoming and outgoing mail and packages.
- Assist in processing regular and contractual payroll, participate in fiscal year-end closeouts, and attend payroll meetings in the absence of the timekeeper.
- Maintain physical inventory, manage property disposal, and oversee fixed assets.
- Perform other duties as assigned by supervisors.
**MINIMUM QUALIFICATIONS**:
**Education**: Graduation from an accredited high school or possession of a high school equivalency certificate.
**Experience**: One year of administrative staff or professional work.
**Notes**:
**DESIRED OR PREFERRED QUALIFICATIONS**:
Experience using accounting software systems such as ADPICS and FMIS.
Experience with inventory
Experience with payroll/accounting
Experience with mailroom operations, supplies and equipment, invoice processing
**LICENSES, REGISTRATIONS AND CERTIFICATIONS**:
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
**SELECTION PROCESS**:
**EXAMINATION PROCESS**:
**BENEFITS**:
**STATE OF MARYLAND BENEFITS**
**FURTHER INSTRUCTIONS**:
Department of Budget and Management
Recruitment and Examination Division
301 W. Preston Street, Room 608
Baltimore, Maryland 21201
Recruitment #24-002711-030
The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.
TTY Users: call via Maryland Relay
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
**Applicants must be legally authorized to work in the U.S.A without sponsorship for employment visa status (e.g., H1B status).
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