Office Administrator

3 weeks ago


Baltimore, United States Progression Incorporated Full time
Job DescriptionJob Description

Office Administrator
Baltimore, MD

MUST:
Experience Office Administrator
5+ of administrative experience
3+ years of experience as an office administrator
Knowledge of, or willingness to learn, the forms and procedures of the engineering and construction industry based in the Construction Standards Institute (CSI), American Institute of Architects (AIA), and other industry standards
Excellent communication and interpersonal skills
Excellent time management skills with a proven ability to meet deadlines
Ability to use discretion at all times to be a trustworthy keeper of confidential information
Advanced use of Microsoft Outlook, Teams, Word, Excel, etc.
Experience with consulting engineer or architectural firms operating in the construction industry is preferred
Associates or Bachelors degree preferred

DUTIES:
Provide administrative support to Principals, Director of Operations, Project Managers, general staff, and other company Assistants as needed
Provide backup for Receptionist duties
Maintain favorable working relations with clients, subconsultants, vendors, contractors, and staff
Execute clerical and general office duties such as filing, data entry, typing, format documents using styles, creating PDF's, copying/scanning and other administrative tasks as required (general correspondence/emails, reports, specifications, forms, and other documents)
Prepare subconsultant agreements and purchase orders, issue for signature, collect and file
Assist Director of Operations with daily tasks/duties
Project contracts review and tracking
Business insurance
Individual and Corporate Licensing
Payroll
Strategic Planning Tasks



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