Current jobs related to Office Administrator - Baltimore - Ayers Saint Gross
-
Medical Office Coordinator
2 weeks ago
Baltimore, Maryland, United States Specialist Office Full timeJob SummarySpecialist Office is seeking a highly skilled and experienced Medical Receptionist to join our team. As a Medical Receptionist, you will be responsible for providing exceptional patient care and administrative support to our healthcare professionals.Key ResponsibilitiesAdministrative Support: Provide administrative support to our healthcare...
-
Office Administrator
3 days ago
Baltimore, United States Robert Half Full timeJob DescriptionJob DescriptionA homecare agency is seeking a sharp, organized, and detail-oriented Office Administrator to join their team! Responsibilities: • Handle inbound calls professionally, providing excellent customer service to customers.• Utilize CRM software to maintain up-to-date customer records and ensure efficient customer...
-
Office Administrator
2 weeks ago
Baltimore, Maryland, United States Bay Property Management Group Full timeJob SummaryBay Property Management Group is a leading provider of property management services, handling a diverse portfolio of residential and commercial properties across the Mid-Atlantic region. We are seeking a highly organized and detail-oriented Office Administrator to join our team.The ideal candidate will possess excellent communication skills, be...
-
Administrative Officer
1 week ago
Baltimore, Maryland, United States Air Force Institute of Technology Full time{"title": "Deputy Executive Officer", "description": "Administrative Leadership OpportunityWe are seeking a highly skilled and experienced Administrative Officer to join our team at the National Cancer Institute. As a Deputy Executive Officer, you will play a key role in providing strategic leadership and guidance to our organization.Key...
-
Office Administration Manager
1 day ago
Baltimore, Maryland, United States William Blair Full timeAbout the RoleWe are seeking an experienced Office Administration Manager to join our team at William Blair. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our office facilities and administrative services.Key ResponsibilitiesManage office administration services to meet the needs of local...
-
Office Administrator
4 days ago
New Baltimore, Michigan, United States ComForcare Full timeComForCare Office AdministratorWe are seeking a highly skilled and detail-oriented Office Administrator to join our team in North Macomb. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office, providing exceptional support to our caregivers and clients.Key Responsibilities:Ensure accurate and timely staffing...
-
Office Administration Specialist
3 weeks ago
Baltimore, Maryland, United States Millennial Management LLC Full timeJob OverviewSalary: $25.00 per hourMillennial Management LLC is collaborating with a leading organization in Baltimore to recruit a skilled and committed Administrative Assistant. This role offers a vibrant and fulfilling work atmosphere with significant potential for professional advancement. We are looking for a proactive, detail-oriented individual with a...
-
Office Administration Specialist
3 weeks ago
Baltimore, Maryland, United States Millennial Management LLC Full timeJob OverviewSalary: $25.00 per hourMillennial Management LLC is collaborating with a leading organization in Baltimore to identify a skilled and committed Administrative Assistant. This position offers a vibrant and fulfilling work atmosphere with numerous opportunities for professional advancement. If you are a proactive, detail-oriented individual with a...
-
Office Administration Manager
3 days ago
Baltimore, Maryland, United States William Blair Full timeAbout the RoleWe are seeking an experienced Office Administration Manager to join our team at William Blair. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our office facilities and services.Key ResponsibilitiesManage office administration services to meet the needs of local staff, including...
-
Office Administrator
3 weeks ago
New Baltimore, United States ComForCare Home Health Care - North Macomb Full time $18 - $22Job DescriptionJob DescriptionBenefits:Paid time off We are a leading Home Care Company in need of an Office Administrator in our North Macomb office. The person in this position must understand the needs of our clients and the skills/capabilities of caregiving when providing them service. Key responsibilities are ensuring staffing, training, scheduling; all...
-
Administrative Officer III
1 week ago
Baltimore, Maryland, United States State of Maryland Full timeJob SummaryThe State of Maryland is seeking a highly skilled Administrative Officer III to join our team. As a key member of our organization, you will be responsible for ensuring compliance with state and federal regulations in the pharmacy industry.Key ResponsibilitiesApply state and federal regulations to evaluate the physical conditions and policy...
-
Office Administrator
3 weeks ago
New Baltimore, United States ComForCare Home Health Care - North Macomb Full timeBenefits: Paid time off We are a leading Home Care Company in need of an Office Administrator in our North Macomb office. The person in this position must understand the needs of our clients and the skills/capabilities of caregiving when providing them service. Key responsibilities are ensuring staffing, training, scheduling; all to ensure that clients...
-
Office Administrator
5 days ago
New Baltimore, Michigan, United States ComForCare Home Health Care - North Macomb Full timeComForCare Home Health Care - North Macomb is seeking a skilled Office Administrator to join our team. The ideal candidate will possess excellent problem-solving, communication, and decision-making skills, as well as proficiency in office operations and computer competency. Key responsibilities include ensuring staffing, training, and scheduling to provide...
-
Office Administration Specialist
3 weeks ago
Baltimore, Maryland, United States Budget Blinds of Greater Baltimore Full timeJob OverviewWe are seeking a dedicated Office Administration Specialist to join our team at Budget Blinds of Greater Baltimore. This role is essential in ensuring the smooth operation of our office and providing top-notch support to our clients and team members.Benefits:Provided Equipment & TechnologyPerformance-Based BonusesCompetitive SalaryCareer...
-
Office Administration Specialist
3 weeks ago
Baltimore, Maryland, United States Budget Blinds of Greater Baltimore Full timeJob OverviewWe are seeking a dedicated Office Administration Specialist to join our team. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our clients and colleagues.Benefits:Provision of necessary equipment and technologyPerformance-based bonusesAttractive salary packageOpportunities for career...
-
Healthcare Office Administrator
3 weeks ago
Baltimore, Maryland, United States Johns Hopkins Medicine Full timePosition Overview: The Healthcare Office Administrator plays a crucial role in ensuring the smooth operation of the medical office. Key responsibilities include: Efficient management of communication channels, including phone calls, fax distribution, and processing prior authorizations. Coordination of appointment scheduling based on follow-up notes and...
-
Healthcare Office Administrator
3 weeks ago
Baltimore, Maryland, United States Johns Hopkins Medicine Full timePosition Overview: The Healthcare Office Administrator plays a vital role in ensuring the smooth operation of the medical office. Responsibilities include: Efficient management of communication channels, including phone calls, fax distribution, prior authorizations, and updates to medical records and provider templates. Organizing and scheduling patient...
-
Office Administrator
3 weeks ago
New Baltimore, United States ComForcare Full timeBenefits: Paid time off We are a leading Home Care Company in need of an Office Administrator in our North Macomb office. The person in this position must understand the needs of our clients and the skills/capabilities of caregiving when providing them service. Key responsibilities are ensuring staffing, training, scheduling; all to ensure that clients...
-
Office Administrator and Marketing Specialist
3 weeks ago
Baltimore, Maryland, United States Traffic Concepts, Inc. Full timePosition OverviewKey Responsibilities:Oversee administrative functions for a firm specializing in transportation planning and traffic engineering.Support Project Managers and team members in organizing tasks and engaging with clients.Monitor expenses and analyze operational efficiency for various projects and service providers.Prepare documentation for...
-
Healthcare Office Administrator
3 weeks ago
Baltimore, Maryland, United States Johns Hopkins Medicine Full timeThe Healthcare Office Administrator is tasked with: Managing essential functions such as phone communications, fax distribution, prior authorizations, medical documentation, and adjustments to provider templates. Organizing appointments based on follow-up notes, scheduling pools, and work queues. Overseeing and coordinating conference room schedules...
Office Administrator
4 months ago
Job Type
Full-time
Description
About Ayers Saint Gross
Ayers Saint Gross is an internationally recognized design firm with expertise in architecture, planning, landscape architecture, graphic design, interior architecture, and space analytics. Since our founding in 1912, we have built a reputation for designing environments of enduring value. The focus of our expertise and most of our work supports mission-driven clients, particularly colleges, universities, and cultural institutions. Our design approach is inspired by a critical and analytical discourse, a respect for past wisdom, a mind to future potential, and a belief that we have an obligation to leave places better than we found them. Our mission is to engage people and places to create designs that enrich our world. With over 180 professionals, we are headquartered in Baltimore, Maryland with offices in Washington, DC and Tempe, Arizona.
Position Summary
The Office Administrator will undertake daily administrative tasks including fielding incoming calls, greeting staff and visitors, and maintaining relationships with vendors. Undertaking these tasks with a service-oriented mindset is key to ensure the office is a welcoming and productive environment for all staff to work effectively and efficiently. The ideal candidate will be competent in prioritizing, organized, proactive, and have excellent oral and written communication skills.
Responsibilities
Hospitality and Office Support:
- Create a pleasant first impression of the firm - welcome clients and other visitors to the office, answer phone calls to provide assistance and information or direct inquiries to the appropriate contact.
- Office & People and Culture support - assist with scheduling, planning, vendor arrangements, and general administrative duties as requested to support firm events and committees.
- Serve as a primary liaison between building management and staff for administrative and maintenance tasks like parking, janitorial services, HVAC, fire, and emergency drills, etc.
- Maintain and order office supplies as necessary.
- Open, sort, and distribute mail; Manage shipping and mail services.
- Process and manage parking validation for visitors and employees as needed.
- Order food for office events and meetings. Assist with conference room set-up and clean-up as requested.
- Share responsibility for the upkeep of conference rooms, kitchen, and common areas; coordinate maintenance of office and kitchen equipment.
- Organize and schedule appointments and visits with outside vendors.
- Operational support - Assist COO with office and firm management tasks, including support of administrative needs related to contracts and licensure compliance.
- Accounting support - Basic data entry into excel or online database systems to support expense and vendor processing. Scan or download receipts and invoices to support expense report processing as requested.
- Make travel arrangements and process expense reports as requested; Scan travel expense receipts for employees as requested.
- Manage employee travel preference profiles and vendor relationships.
- Applicable knowledge of office equipment and procedures including computers, photocopiers, printers, fax machines, mailing equipment, telephone systems, and filing systems.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
- Ability to lift up to 20 pounds.
- Strong attention to detail, follow-through and excellent organizational skills and time management skills
- Strong interpersonal skills with the ability to communicate and manage well at all levels of the organization and with staff at remote locations.
- Ability to manage challenging issues and handle conflict appropriately.
- We are a design-driven firm working with exceptional clients.
- We are an employee-owned company, with over 100 years of design excellence.
- We encourage our employees to pursue local and professional advocacy groups.
- We provide the opportunity to help with pro-bono initiatives that bring Architecture and Design to the community.
Ayers Saint Gross is a respected leader in the community offering a highly energized work environment. For additional information and to apply online, please visit our website at www.ayerssaintgross.com. Please include a link to your online portfolio in your resume.
Ayers Saint Gross is an Equal Opportunity and Affirmative Action Employer, M/F/Disability/Veteran.