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HR and School Operations Assistant

4 months ago

Philadelphia, United States Pan American Academy Charter School Full time

**Job Title**: HR and School Operations Assistant

The Human Resources and Operations Assistant supports the school by performing a variety of administrative and operational tasks. This role involves assisting with recruitment, employee onboarding, benefits administration, maintaining employee records and compliance, and ensuring smooth daily operations of the organization.

**What you will be doing**
- Facilitate the onboarding process for new employees, including preparing orientation materials, organizing training sessions, and ensuring completion of required documentation.
- Maintain accurate and up-to-date employee records, including personal information, job titles, and benefits.
- Assist with the administration of employee benefits programs, including enrollment, changes, and answering employee questions.
- Ensure compliance with school policies and legal regulations, including maintaining confidentiality and data protection standards.
- Provide administrative support to the operations team, including scheduling meetings, preparing reports, and managing office tasks.
- Assist in addressing employee inquiries and concerns, fostering a positive workplace environment.
- Maintain HR databases and generate reports as needed to support HR and operations functions.
- Help organize school events, meetings, and employee engagement activities.

**What you bring to the table**
- Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
- Previous experience in human resources, administration, or a similar role is beneficial.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills. Bilingual/Biliterate in Spanish highly preferred.
- Strong interpersonal skills and the ability to work well with diverse teams.
- High level of accuracy and attention to detail.
- Proficiency in Microsoft Office and Google Suite and familiarity with HRIS (Human Resources Information Systems) is a plus.
- Ability to handle sensitive information with confidentiality and professionalism.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and handle multiple tasks simultaneously.

**Employee Benefits & Perks**:

- Competitive salary, commensurate with experience and qualifications
- Medical, dental and vision benefits, which include mental health visits at the primary copay rate and a healthy pregnancy maternity program
- Up to 8 free counseling/therapy sessions annually through Employee Assistance Programs
- Flexible Savings Accounts for Health, Dependent Day Care & Commuter Reimbursements
- Retirement Plan Contributions
- Paid time off for sick days, personal days, vacation days and holidays
- We believe in the importance of ongoing professional development and provide opportunities for our employees to attend workshops, conferences, and training sessions.
- Want to have some fun, too? Yes, please Enjoy team building, appreciation days, supportive and collaborative environments and much more
- Employee Referral Bonuses. As a Pan American Academy Employee, we'll ask that you always keep your eye out for great talent to join our family. Consider yourself an extension of the recruitment team, scouting for the best people to support our students and school

**Work Schedule and Additional Information**:

- Full-time employment, 12-months, non-exempt
- This position is for in-person work at our location
- In some cases, the starting salary may be non-negotiable
- To be eligible to work for Pan American Academy Charter School, you must complete and submit background clearances and paperwork prior to your start date. We are able to accept clearances if they are less than one year old from the date a new employee presents them to Human Resources.
- Please note_: Both prior experience and educational degree must go through a verification process in order for final salary to be confirmed._
- Disclaimer:_ The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified._