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Office Manager, HR, Ops,

4 months ago

Arlington, United States ZRA Full time

**Who We Are**: Zeichner Risk Analytics (ZRA) is a boutique cybersecurity consulting firm in Arlington, Virginia that provides policy, legal, risk, and management consulting services to private sector and federal government clients. We work at the intersection of law, business, and technology to help our clients adapt to constantly evolving threat environments.

**What We Do**: ZRA consults for prominent public and private entities that operate in challenging and contested cybersecurity domains. We work closely with high-level stakeholders to create strategies to address cutting edge issues and set the course for future technology development. Our work regularly involves developing novel solutions to address complex and challenging problems.

**Why ZRA**: ZRA’s diverse project portfolio ensures that employees are exposed to a wide range of technologies and challenges. We work actively and openly in collaborative teams to address objectives, share knowledge, and realize goals. We are a small company, which provides the opportunity to quickly grow into a high-impact role and directly engage with clients.

**Open Position**: We have an immediate opening for an Office Manager with HR, IT and Business Operations Support.

**Key Responsibilities**:
1. IT Support Management:

- Oversee IT support functions, including managing IT vendors and ensuring the smooth operation of office technology.
- Troubleshoot and resolve basic IT issues, or escalate them to appropriate IT personnel.
- Assist in the procurement of IT equipment and software licenses.

2. Business Operations Support:

- Collaborate with various departments to streamline business processes and improve operational efficiency.
- Assist in project management and coordination of business initiatives.
- Develop and maintain standard operating procedures (SOPs) for key business processes.

3. Human Resources Support:

- Assist with HR functions, including employee onboarding, offboarding, and record-keeping.
- Assist in HR-related compliance and reporting tasks.

4. Office Administration:

- Oversee office supplies and equipment procurement, ensuring that the office is well-stocked and functioning efficiently.
- Coordinate and manage office maintenance and repairs as needed.
- Maintain organized filing systems for important documents and records.

5. Financial Management:

- Utilize advanced Excel skills to create and maintain financial spreadsheets, budgets, and reports.
- Assist in the preparation of financial statements, invoices, and expense reports.
- Monitor and reconcile financial transactions, ensuring accuracy and compliance with company policies.

6. Team Support:

- Act as the point of contact for office-related inquiries and support colleagues as needed.
- Coordinate and schedule meetings, appointments, and events.
- Assist in the onboarding process of new employees, including setting up workspaces and providing necessary resources.

7 Communication and Correspondence:

- Draft and edit documents, reports, and communications for internal and external stakeholders.
- Maintain a professional and welcoming office environment.

**Required Skills and Experience**:

- Bachelor's or Advanced Degree.
- Proven experience as an Office Manager or a similar Administrative role.
- Proficiency in MicroSoft Office tools
- Basic knowledge of IT support functions and the ability to troubleshoot common IT issues.
- Understanding of business operations and process improvement principles.
- HR knowledge and experience is a plus.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Detail-oriented with a high degree of accuracy.
- Ability to work independently and as part of a team.
- Knowledge of basic accounting principles is a plus.
- Ability to obtain/maintain a Top-Secret security clearance.
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

To Apply:

- No phone calls, please. Preference will be given to applicants who can start immediately. Fee commensurate with experience.

Deadline: Open until filled.

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person