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Administrative Assistant

3 months ago

Ontario, United States Skyline Services LLC Full time

**Profile Summary**

Detail-oriented and highly organized Administrative Assistant with extensive experience in billing and financial management. Proficient in QuickBooks and well-versed in project coordination within the construction industry. Excellent communication skills, with a proven ability to liaise effectively between clients, supervisors, and project teams to ensure smooth operations and timely updates. Bilingual in Spanish

**Key Skills and Competencies**
- **Billing and Financial Management**:

- Expertise in QuickBooks for managing invoices, tracking payments, and maintaining accurate financial records.
- Preparation and management of billing statements, invoices, and financial reports.
- Reconciliation of accounts and management of financial discrepancies.
- **Project Coordination**:

- Ability to send regular updates and follow-ups on project progress to clients and supervisors.
- Skilled in coordinating schedules, organizing project documentation, and tracking project milestones.
- Proficiency in managing project timelines and ensuring timely completion of tasks.
- **Client and Supervisor Communication**:

- Strong interpersonal skills for effective communication with clients, project managers, and team members.
- Regularly update clients on project status, address inquiries, and resolve issues promptly.
- Facilitate clear and concise communication between project teams and supervisors to ensure alignment and project success.
- **Administrative Support**:

- Efficient handling of administrative tasks including scheduling, data entry, and record keeping.
- Organization and maintenance of files and documents for easy retrieval and reference.
- Support in the preparation of reports, presentations, and correspondence as needed.

**Qualifications**:

- Proficient in Microsoft Office suite, especially Excel for financial management tasks
- Strong communication skills to interact effectively with team members and clients
- Experience with QuickBooks for financial tracking and reporting
- Demonstrated organizational skills to manage multiple tasks efficiently
- Previous administrative experience utilizing core skills such as computer literacy and phone etiquette

Bilingual in Spanish

Pay: $20.38 - $24.55 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift

**Experience**:

- Customer service: 1 year (required)

Ability to Commute:

- Ontario, CA 91764 (required)

Ability to Relocate:

- Ontario, CA 91764: Relocate before starting work (required)

Work Location: In person