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Contract- Compliance Administrative Assistant

3 months ago

Ontario, United States Ultimate Staffing Full time

Ultimate Staffing is hiring a remote compliance administrative assistant in the Inland Empire.

Responsibilities/Duties

  • Oversees contractual and regulatory compliance standards and documentation for all personnel in accordance with Federal, State, Local, and Accrediting / regulatory organizations.
  • Acts as a primary user for a web-based audit/compliance tracking tool through the gathering, uploading, and tracking of compliance-related materials.
  • Coordinate with Site and Regional leaders to ensure compliance medical clearances, evaluations and training documentation is completed and uploaded into web-based audit/compliance tracking tool.
  • Researches and remains current in federal, regional, and state regulations impacting Healthcare Division first receiver operations, as well as the defusing aggressive behavior training guidelines.
  • Ensures security staff is appropriately trained to perform suicide prevention monitoring activities allowing facilities to ensure patients are kept safety while awaiting additional care.
  • Acts to ensure compliance with legally mandated, contractual and company mandated training requirements; acts to ensure compliance with and documentation of the training requirements of the service contract.
  • Conducts routine needs analysis studies; identifies operational discrepancies and confers with managers and supervisors to determine training needs and approaches.
  • Assists with analyzing and coordinating training policies, programs, and schedules, based on knowledge of identified training needs and company services; coordinates training activities so as not to conflict with client service schedules.
  • Maintains records and prepares statistical reports to evaluate performance of compliance activities for local and regional leadership.
  • Performs tasks and duties of a similar nature and scope as required for assigned Healthcare Division Area.
  • Communicates with team members, trainers, and management to ensure all needs are met, ranging from individual officers to the entire security enterprise.
  • Monitors compliance documentation programs and manuals to ensure that they are effective and up-to-date and recommend updates as necessary.

Required Skills

  • Skill in the use of audio-visual equipment and personal computers, including presentation software; (Adobe, Zoom, Teams)
  • Oral and written communications skills; presentation and group facilitation skills
  • Knowledge of or ability to learn security services and operations Planning, organizing, record maintenance, and project management skills
  • Skill in research and analysis
  • Strong interpersonal skills, with the ability to interact effectively at various employee and customer levels from direct service personnel to executives, and across diverse cultures
  • Strong customer service and results orientation
  • Intermediate to expert proficiency in Excel / assessment will be provided to be considered for this position.

Required Education

  • High School degree
  • 2 years of administrative, supervisory, or managerial experience, or an equivalent combination of education and/or experience sufficient to perform the essential functions of the job, as determined by the company.

Required Qualifications

  • Have the ability to organize and implement administrative and operational programs and procedures.
  • Must be computer literate; Prefer intermediate operational knowledge of the MS Office Suite.
  • Must be able to work remotely with little to no direct supervision.
  • Prefer two (2) years' experience in position(s) requiring extensive remote communication and coordination of activities/projects.

For immediate consideration pls send your resume

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.