Personal/executive Assistant to CEO

2 weeks ago

New York, United States Coffee of Grace Full time

Coffee of Grace is a woman owned and operated specialty roaster catering to hotels, restaurants, cafes, and specialty stores throughout the U.S. Our product is sourced ethically and directly from partnerships we’ve developed throughout the coffee belt, including Ethiopia, Colombia, Brazil, Peru and Guatemala. We look to partner with women coffee farmers or with co-ops where women are equally represented and have a leadership role. Though we are primarily a wholesale business focused on B2B partnerships, we are in an exciting period of expansion and are focusing on the direct to consumer market. All of our products are specialty grade, organically grown, and ethically sourced.

Job Overview:
We are seeking a highly organized and proactive Personal / Executive Assistant to support our CEO in managing daily tasks and ensuring smooth operations within the office. Your responsibilities will include both personal and business matters.

**Responsibilities**:

- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Manage the CEO's calendar and scheduling meetings
- Act as the primary point of contact for the CEO, liaising with internal and external team members and clients, and handling inquiries and requests professionally and efficiently.
- Organize and attend executive meetings, preparing agendas, taking minutes when requested and tracking action items to ensure timely follow-up and execution.
- Maintain confidentiality and discretion when dealing with sensitive information and company matters
- Manage special projects and initiatives on behalf of the CEO, conducting research and analysis to support decision-making.
- Manage our Quickbooks account to ensure our finances are accurate
- Track all product inventory and when needed coordinate roasts while maintaining our quality standards
- Assist in office management duties to maintain a productive work environment
- Conduct research and compile data as needed for various projects
- Coordinate with other team members to facilitate communication and workflow
- Be the main point of contact for all clients
- Other duties as assigned

**Requirements**:

- Experience in the coffee industry
- Minimum 3 years of experience supporting executives, preferably in a fast-paced, dynamic environment.
- Strong office management skills with attention to detail
- Excellent customer service, interpersonal abilities and communication skills
- Proficiency in maintaining accurate records
- Computer literacy, including knowledge of Google Suite and file organization
- Available after “regular business hours” as needed at the discretion of the CEO
- Adaptability and flexibility in a constantly evolving environment.
- Excellent time management skills and the ability to work independently with mínimal supervision.

Pay: $85,000.00 per year

Ability to Relocate:

- New York, NY: Relocate before starting work (required)

Work Location: In person

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