Executive Assistant to the CEO

2 weeks ago

New York, United States Meltwater Group Full time

Description

Meltwater is a global leader in media intelligence, providing businesses with insights that drive strategic decision-making. With a presence in over 30 countries, Meltwater helps companies harness the power of data to enhance their brand, manage their reputation, and make informed business choices.

We are seeking an experienced and dedicated Executive Assistant to provide exceptional support to our Chief Executive Officer in the heart of NYC. As an Executive Assistant, you will play a critical role in ensuring the smooth functioning of our executive office, enabling them to focus on strategic initiatives and high-level responsibilities. As an Executive Assistant based in our NYC office, you will have the opportunity to be part of a forward-thinking team, driving innovation and contributing to the success of a leading global SaaS company.

What youll do

* Manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements efficiently to maximize their productivity and time.
* Develop positive relationships and facilitate effective communication and collaboration across global internal teams, external partners, and stakeholders, serving as a central point of contact.
* Prepare and coordinate agendas and materials for meetings, presentations, and off-sites, ensuring the CEO is well-prepared and equipped.
* Handle incoming communications, including emails and phone calls with professionalism and discretion. Draft and proofread correspondence, reports and other documents as needed.
* Take detailed notes during executive meetings, capturing key discussions, action items and decisions and distribute them to relevant stakeholders
* Arrange all travel arrangements, including flights, accommodations, ground transportation, and itineraries for executives and visiting clients or partners.
* Experience in thoughtfully organizing and coordinating company events, conferences, external and internal meetings, and executive retreats.
* Collaborate with cross-functional teams and prioritize incoming tasks, projects, and requests, delegating when necessary to appropriate team members and contributing your expertise to achieve project objectives.
* Perform ad hoc tasks and special projects as assigned by the CEO, contributing to the overall success of the organization.
* Working in our NYC office 3-5 days per week, or when the CEO or the executive team is present.

What Youll Bring

* Minimum of 7 years of experience as an executive assistant supporting C-level executives, preferably within a fast-paced, technology-driven environment. Directly supporting the CEO is highly desired.
* Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines simultaneously, while prioritizing effectively.
* Demonstrated ability to handle confidential and sensitive information with integrity and maintain a high level of professionalism.
* A proactive and results driven individual with strong written and verbal communication skills, exhibiting professionalism and discretion in all interactions.
* Proficiency in using productivity tools and software, such as Microsoft Office Suite, Google Workspace, and calendar management platforms.
* Independent with a positive attitude, strong interpersonal skills, and a high degree of adaptability and resilience in a dynamic and team-oriented work environment
* Proven problem-solving skills, with the ability to think critically, take initiative and adapt to changing priorities and deadlines.
* Collaborative at core, and actively seeking out feedback and new opinions
* Comfortable working in an agile and truly global team environment
* Ability to work when needed during off hours to support the CEO and other executives, as needed.

What We'll Give You

* Competitive compensation Base Salary of $150K USD per year + quarterly bonus [subject to the terms of the applicable bonus plan].
* Flexible paid time off & generous leave policies
* Excellent medical, dental, and vision options
* 401(k) matching, life insurance, commuter benefits, and parental leave plans
* Collaborative, transparent and fun loving office culture
* Accelerated professional development and growth programs

  • Executive Assistant to CEO

    4 weeks ago

    New York, United States Full Picture Full time

    THE POSITIONExecutive Assistant to CEOREPORTS TODesiree Gruber, CEOTHE COMPANYFull Picture is a collective of entrepreneurial-minded, cross-industry experts who dream big, connect the dots in unexpected ways, and consistently deliver legacy-defining initiatives for our clients. Through our four divisions – Executive + Brand Management, Production, and...

  • Executive Assistant to CEO

    3 weeks ago

    New York, United States Full Picture Full time

    THE POSITIONExecutive Assistant to CEOREPORTS TODesiree Gruber, CEOTHE COMPANYFull Picture is a collective of entrepreneurial-minded, cross-industry experts who dream big, connect the dots in unexpected ways, and consistently deliver legacy-defining initiatives for our clients. Through our four divisions – Executive + Brand Management, Production, and...

  • Executive Assistant to the CEO

    5 days ago

    New York, United States The Quest Organization Full time

    Multi-generational full-service real estate firm specialized in new development, multifamily rentals and condominiums. You will act as the right hand to the CEO and will work with other teams (including leasing, accounting, construction, marketing, etc.) to collaborate and optimize finances, organizational efficiency and quality...

  • Executive Assistant to the CEO

    6 days ago

    New York, United States The Quest Organization Full time

    Multi-generational full-service real estate firm specialized in new development, multifamily rentals and condominiums. You will act as the right hand to the CEO and will work with other teams (including leasing, accounting, construction, marketing, etc.) to collaborate and optimize finances, organizational efficiency and quality...

  • Executive Assistant to the CEO

    6 days ago

    New York, United States The Quest Organization Full time

    Multi-generational full-service real estate firm specialized in new development, multifamily rentals and condominiums. You will act as the right hand to the CEO and will work with other teams (including leasing, accounting, construction, marketing, etc.) to collaborate and optimize finances, organizational efficiency and quality...

  • Executive Assistant to the CEO

    2 days ago

    New York, United States Harri US Full time

    Job DescriptionJob DescriptionAbout Harri:Harri is the first enterprise-ready workforce management platform built for the services vertical. The services vertical faces the greatest technological challenges that exist within the world of Human Capital Management and we believe they deserve a platform built from the ground up as a result. We have experienced...

  • Executive Assistant to the CEO

    2 weeks ago

    New York City, United States Acumen Fund Full time

    Acumen, an international nonprofit working to solve problems of poverty, is looking for an Executive Assistant to serve the CEO. This role is full time, eligible for overtime, a yearly bonus and benefits. The New York office operates under a hybrid model, with three days in the office: Tuesday, Wednesday, and Thursday. Although this role is not "always on"...

  • Executive Assistant to The CEO

    3 days ago

    New York, United States Litify Full time

    Litify is looking for an exceptionally organized Executive Assistant who will serve as the indispensable right-hand person to our CEO. In this central role, you will focus on supporting our CEO in every facet of their daily activities, making you the CEO's primary collaborator. Your pivotal role will empower our CEO to effectively lead the organization by...

  • Executive Assistant to CEO

    8 hours ago

    New York, United States Vista on 5th Full time

    Position Summary Provides assistance to the CEO and/or other key executives requiring extensive knowledge of organization, policies, and procedures. Types a variety of correspondence and documents of a confidential and sensitive nature. Screens and places phone calls, arranges meetings, and analyzes reports and correspondence as...

  • Administrator: Assistant to The CEO

    23 hours ago

    New York, United States Coordinated Behavioral Care, Inc. Full time

    **Purpose**: The Executive Administrative Assistant is responsible for driving special projects, acts as main contact for Board of Directors, participates in selected external meetings, and assists in managing the office and schedule of the CEO. The Executive Administrative Assistant reports directly to and works closely with the CEO and his/her Executive...

  • Executive / Personal Assistant to CEO - Marketing and Communications Firm

    7 days ago

    New York, United States Solomon Page Full time

    A Global Integrated Marketing and Communications Firm in NYC is seeking a new Full-Time / Permanent Executive / Personal Assistant to support the CEO. This is an AMAZING opportunity, and the Executive is fantastic! Candidates must have a minimum of 5-7+ years of high-level executive business and personal administrative experience supporting a CEO (required)...

  • Special Assistant to the Principal and CEO

    2 weeks ago

    New York, United States The Equity Project (TEP) Charter School Full time

    Job DescriptionJob DescriptionJoin the team at The Equity Project (TEP) Charter School, featured in the New York Times, The Wall Street Journal and on 60 Minutes for its revolutionary teacher salaries and its outstanding results. TEP aims to achieve educational equity for students from historically underserved communities by utilizing world-class teachers....

  • Special Assistant to the Principal and CEO

    3 weeks ago

    New York County, New York, United States The Equity Project (TEP) Charter School Full time

    Join the team at , featured in the New York Times, The Wall Street Journal and on 60 Minutes for its revolutionary teacher salaries and its outstanding results. TEP aims to achieve educational equity for students from historically underserved communities by utilizing world-class teachers. At TEP, we prioritize not only the growth of our students but also the...

  • Executive Administrative Assistant

    2 weeks ago

    New York, United States The Connors Group Full time

    Administrative Management Manages and provides a broad range of confidential and high priority services for the CEO including anticipating, leading, and facilitating aspects of administrative, financial, and operational activities Determine and assig Administrative Assistant, Executive, Leadership, Administrative, Assistant, Project Management, Business...

  • Executive Assistant to Chief Executive Officer

    1 day ago

    New York, United States Tal Healthcare Full time

    As the Executive Assistant to the President & CEO, your key responsibilities will include the seamless, efficient running of the office of the CEO. The position requires high standards, meticulous attention to detail and a proactive approach to all aspects of management. Within the office of the President and CEO you will manage the flow of information and...

  • Executive Assistant to Chief Executive Officer

    2 days ago

    New York, United States Tal Healthcare Full time

    As the Executive Assistant to the President & CEO, your key responsibilities will include the seamless, efficient running of the office of the CEO. The position requires high standards, meticulous attention to detail and a proactive approach to all aspects of management. Within the office of the President and CEO you will manage the flow of information and...

  • Second Executive Assistant to CEO

    2 weeks ago

    New York, United States Solomon Page Full time

    Global financial services public relations firm is looking for a personable and professional Executive/Personal Assistant to support the CEO immediately. This is an incredible opportunity for someone who wants to be a true right hand and has a work hard, play hard mentality. The CEO needs someone who works well under pressure, but who is also professional...

  • Executive Assistant

    5 days ago

    New York, United States Lnplus2 Inc. Full time

    My client is seeking an Executive Assistant to join their team. They will support the focus and efficiency of the CEO & President/CTO by owning their calendar management and travel planning. This role is based out of our New York City office and reports to the CEO & President/CTO. This role requires at least 3 days a week in office. In this role you will:...

  • Second Executive Assistant to CEO

    3 weeks ago

    New York, United States Solomon Page Full time

    Global financial services public relations firm is looking for a personable and professional Executive/Personal Assistant to support the CEO immediately. This is an incredible opportunity for someone who wants to be a true right hand and has a work hard, play hard mentality. The CEO needs someone who works well under pressure, but who is also professional...

  • Second Executive Assistant to CEO

    4 weeks ago

    New York, United States Solomon Page Full time

    Global financial services public relations firm is looking for a personable and professional Executive/Personal Assistant to support the CEO immediately. This is an incredible opportunity for someone who wants to be a true right hand and has a work hard, play hard mentality. The CEO needs someone who works well under pressure, but who is also professional...