Personal Assistant

2 weeks ago

New York, United States Bubble Beauty Inc Full time

**Job Duties & Responsibilities**

**Personal Support**:
- Provide comprehensive assistance to the Founder & CEO in managing household affairs, including but not limited to scheduling appointments, coordinating home maintenance services, and overseeing household budgets.- Act as a point of contact for all personal matters, including correspondence, inquiries, and scheduling commitments.- Assist with childcare responsibilities, such as coordinating schedules, arranging transportation, and overseeing extracurricular activities.
- Manage travel arrangements for the Founder & CEO and their family, including booking flights, accommodations, and transportation, while ensuring all preferences and requirements are met.

**Executive Assistance**:
- Support the Founder & CEO in scheduling and coordinating meetings, both internally and externally, while optimizing time management and prioritizing commitments.- Assist in preparing agendas, presentations, and materials for meetings, ensuring all necessary documentation is organized and readily available.- Serve as a liaison between the Founder & CEO and various stakeholders, maintaining professional communication and representing the executive's interests with discretion and confidentiality.
- Handle administrative tasks related to office management, such as organizing files, managing inventory, and coordinating office supplies and equipment maintenance.

**Event Planning and Coordination**:
- Coordinate special events, functions, and gatherings on behalf of the Founder & CEO, including family celebrations, corporate events, and social engagements.
- Provide on-site support during events, overseeing setup, managing vendors, and addressing any unforeseen issues or concerns that may arise.

**Miscellaneous Duties**:
- Conduct research and compile information on various topics as requested by the Founder & CEO.- Handle personal errands and ad-hoc tasks as needed, demonstrating flexibility and resourcefulness in managing shifting priorities and time-sensitive requests.
- Maintain confidentiality and discretion in handling sensitive information, both within the household and the company, while upholding the highest standards of professionalism and integrity.

**Qualifications**- A positive attitude, strong work ethic, and commitment to delivering high-quality results in a fast-paced and dynamic environment.- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.- Strong communication skills, both written and verbal, with the ability to interact confidently and professionally with individuals at all levels.-
- Discretion and confidentiality in handling sensitive information, coupled with a proactive and solution-oriented approach to problem-solving.
- Flexibility to adapt to changing schedules and priorities, with a willingness to work extended hours and travel as required.

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