Second Executive Assistant to CEO

3 weeks ago

New York, United States Solomon Page Full time

Global financial services public relations firm is looking for a personable and professional Executive/Personal Assistant to support the CEO immediately. This is an incredible opportunity for someone who wants to be a true right hand and has a work hard, play hard mentality. The CEO needs someone who works well under pressure, but who is also professional and personable. The firm represents hundreds of well-known, mid-sized and entrepreneurial businesses and is committed to the success of each of their employees. This position requires 4 days on-site and traditional business hours from 8:30AM – 5:30PM but must be flexible with a 24/7 mentality.


  • The salary is up $130K - $160k + Bonus and medical benefits, and other perks.


Responsibilities:


  • Interact with clients, associates, and colleagues with the upmost professionalism
  • Responsible for heavy calendar and schedule management
  • Create detailed travel itineraries, including domestic and international travel, hotels, ground transportations, etc.
  • Function as the gate keeper to internal and external colleagues and clients
  • Being the point person for coordinating meetings and working with all internal team members
  • Prepare and organize decks for new business presentations and maintain legal documents
  • Ensure that expenses are properly allocated and submitted in timely manner
  • Working cross functionally with other team members and account leads to coordinate and streamline information and schedules
  • Personal Assistance to the CEO (+ her family) as per needed (ex: global travel arrangements, personal errands, ad hoc projects, etc.)


Required Qualifications:


  • Available to be in the office 4x a week and flexible to be in as per executives
  • Bachelor’s Degree
  • Administrative experience in Financial services a must
  • 7+ years of administrative experience required
  • Familiarity working with global teams
  • Work independently and collaboratively
  • Proficient in PowerPoint, Outlook, Excel, and Word
  • Global travel management; Private aviation a plus
  • Working with the upmost confidentiality
  • Strong verbal, written and interpersonal skills


If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.


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