Executive Personal Assistant

3 weeks ago

New York, United States Trandon Associates, Inc Full time
Job DescriptionJob Description

High-profile CEO is looking for a polished, seasoned, and well experienced Bilingual Executive Personal Assistant. This position's duties will be split as 40% Executive Assistant and 60% Personal Assistant. This position is FULLY IN OFFICE. MUST BE Bilingual in Spanish.

Responsibilities

  • Scheduling and heavy calendar management (BOTH business and personal calendars)
  • Acting as a "gatekeeper" for the CEO
  • Assist in HR related issues
  • Taking, screening, and vetting all phone calls for CEO
  • Produce compliance reports that facilitate the CEO's ability to effectively lead the firm
  • Liaison directly with various doctor’s offices and medical facilities
  • Entering CEO’s tasks into Outlook and Assign to staff and ensure that they are completed
  • Run various personal errands as needed
  • Draft slides, meeting notes and documents
  • Manage contacts in Outlook
  • Perform ad hoc projects
  • MUST have high regard for clients, employees, and family confidentiality
  • MUST be able to prioritize efficiently

Requirements

  • Fluency in Spanish required
  • Bachelor's Degree Required
  • At least 4 years of proven work experience as a Personal Assistant
  • At least 7 years of relevant experience supporting high level executives
  • Proficient in Microsoft Office suite
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong interpersonal and written and verbal communication skills
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Must be able to work flexible hours- Fully in office
  • Commitment to confidentiality required

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