Executive Assistant to CEO

Found in: Appcast US C2 - 2 weeks ago

New York, United States Full Picture Full time

THE POSITION

Executive Assistant to CEO


REPORTS TO

Desiree Gruber, CEO


THE COMPANY

Full Picture is a collective of entrepreneurial-minded, cross-industry experts who dream big, connect the dots in unexpected ways, and consistently deliver legacy-defining initiatives for our clients. Through our four divisions – Executive + Brand Management, Production, and Strategic Communications - we forecast trends, identify key moments, and capture the public’s interest to bring our clients’ ideas to life.


OVERVIEW

The purpose of this new position is to round out and augment the CEO’s support team and work alongside the other Executive Assistant to focus on these 3 areas:


(1) To move information from the CEO’s brain, meetings, conversations, and notes to the right division leads within the Company


(2) To serve as point of contact and forward motion activator for the CEO on all incoming and DG-generated business development opportunities


(3) To connect dots across conversations, ideas, divisions, clients, and opportunities


Success in this role depends upon smarts, speed, initiative, and follow through. It requires a keen interest in what the Company does and a desire to understand the industries and worlds in which it operates. Up-to-the-minute knowledge and the ability to share it quickly and correctly with the right internal stakeholders is the currency of this role. This role works with internal leaders and team members for purposes of communication, coordination and acceleration; and with clients and prospects for purposes of information gathering and opportunity assessing.


If Full Picture was a football team, this position would be the CEO's personal Quarterback – the smart, strategic, nimble player who knows exactly who to pass the ball to in order to get the touchdown.


KEY RESPONSIBILITIES

  • Work alongside other Executive Assistant to level-up the team
  • Work directly with CEO to provide strong, active support on business development (fact finding, taking notes on DG new business calls, routing DG new business notes to Power Grid)
  • Maintain daily contact/interaction with CEO to stay abreast of everything that is ‘incoming’
  • Maintain daily contact/interaction with rest of CEO support team to stay current on the DG calendar, events, priorities, and deadlines
  • Work closely with Lenny to assess and facilitate all incoming (Lenny as guide vs. manager)
  • Take, organize and distribute as appropriate notes from all CEO meetings and calls
  • Maintain and update all CEO contacts
  • Develop bios and fact sheets for new DG contacts, prospects & referrals
  • Proactively identify opportunities to connect dots and cross-pollinate people or ideas
  • Liaise with SaraJane on special projects and relationships that involve DG


REQUIREMENTS

  • Minimum 2 years experience
  • Bachelor's degree in marketing/communications or business
  • Tech savvy and proficient in all Google and Microsoft products
  • Previous experience supporting a C-suite leader or other senior executive in an EA role
  • Experience or interest in business development


SKILLS & QUALITIES

  • Excellent written and verbal communication skills
  • Impeccable detail orientation and follow up
  • Fast paced, resourceful and solution-oriented
  • Can-do attitude and ability to jump into projects or tasks midstream and catch up
  • Quick and eager learner who never (or very rarely) makes the same mistake twice
  • Can’t help but be three steps ahead
  • Client service mindset
  • Creative thinker
  • Rarely takes no for an answer (if the door is closed, you find a window)
  • Self-starter who doesn’t need to be told what to do but can also follow directions
  • Rigorous attention to CEO processes, protocols and best practices for organization, time management and more



The Spirit of Full Picture

We take great pride in everything we do to nurture the well-being of our employees - from a comprehensive benefits program and flexible work arrangements to a strong focus on company culture with ongoing skill-building and wellness opportunities.

We are an equal opportunity employer, and we welcome all smart, creative, future-focused brains.


Company Benefits & Programs

Full time team members are eligible for the following:

  • Comprehensive medical benefits including health, dental and vision coverage
  • Remote-friendly, hybrid work model with offices in New York and LA
  • PTO plan that varies by level and tenure
  • Designated days off for mental health and wellness
  • 401(K) plan
  • Quarterly Company outings and team activities designed to promote knowledge and connectivity
  • Full Picture University (FPU) and CEO master classes to fuel professional growth and development
  • Mentorship from seasoned industry experts


HOW TO APPLY

Please apply by sending a cover letter and resume to hr@fullpic.com with the subject line “Assistant to CEO”.


No phone calls please.

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