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Executive Administrative Assistant

3 months ago

Richmond, United States Indivior Full time

TITLE:
Executive Administrative Assistant

Title: Executive Administrative Assistant

Location: Richmond, VA

Reports To: Chief Strategy & Global Impact Officer

Indivior is a global specialty pharmaceutical company working to help change patients' lives by developing medicines to treat substance use disorders (SUD) and serious mental illnesses. The name is the blend of the words individual and endeavor, and the tagline “Focus on you” makes the company’s commitment clear. It represents and empathizes with the often-difficult journey each individual patient takes to overcome the challenges of addiction and mental illness.

The Executive Administrative Assistant is responsible for providing administrative services and support to the Chief Global Impact & Strategy Officer. This individual will be responsible for administrative functions, including scheduling and calendar management, project support, travel and meeting arrangements, and budget tracking and contracting and assist team with systems processes. S/he will work to ensure the effectiveness of the Chief Global Impact & Strategy Officer, his team and function, ensuring excellent interactions with other departments and leaders throughout the company.

ESSENTIAL FUNCTIONS

The responsibilities of this job include, but are not limited to, the following:

- Calendar management, meeting arrangements, travel arrangements and support with managing and navigating complexities of being an expat.
- Assist with coordinating schedules, communication, and activities across the US and UK, and help manage errands, logistics, and travel arrangements ( including relevant paperwork) to ensure a harmonious experience.
- Budget tracking and management, invoice processing and contract management, including administration of contract management system (iCertis); research billing and expense discrepancies.
- Support and management of POs (Purchase Orders), invoicing for third party vendors (SAP), including engaging with vendors as needed to ensure timely and accurate invoicing.
- Assisting the team on above mentioned 2 areas and organize complex larger meetings on-site and offsite (approx. 30% of the role)
- Support the development of documents including presentations in PowerPoint, Word and other written documentation/communication; ensure quality control/proofreading/editing.
- Contribute to the team by supporting and partnering with other administrative assistant within department as needed for success of team.
- Other duties as assigned

TRAVEL: Minimal

MINIMUM QUALIFICATIONS

Education: Bachelor’s Degree or equivalent combination of education and

2-5 years of experience in professional administrative role.

SAP, iCertis and Visio preferred

COMPETENCIES/CONDUCT

In addition to the minimum qualifications, the employee will demonstrate:

- Proactive approach to problem solving, ability to anticipate needs of leader and team and help the team be more efficient and effective
- Organized with excellent attention to detail
- Clear and concise communicator, both written and oral
- Good attitude and desire to be part of a high-performing team
- Demonstrated interpersonal and team skills.
- Flexibility and comfortable with adapting to different assignments as required.
- High degree of integrity; ability handle sensitive information with discretion

BENEFITS:
Indivior is committed to providing a culture driven by guiding principles and top-tier benefits that match the importance of the work we do. The Indivior experience includes:

- 3 weeks’ vacation plus floating holidays and sick leave
- 401(k) and Profit Sharing Plan
- Company match of 75% on your first 6% of contributions discount and profit sharing contribution equal to 4% of your eligible pay
- U.S. Employee Stock Purchase Plan
- 15% Discount
- Comprehensive Medical, Dental, Vision, Life and Disability coverage
- Health and Dependent Care Flex Spending options
- Adoption assistance
- Tuition reimbursement
- Leverage Concierge/personal assistance services
- Voluntary benefits including Legal, Pet Insurance and Auto/Home coverage
- Gym, fitness facility and cell phone discounts
- Our Guiding Principles, Core Values and Vision provide a culture that unites and guides our employees.

GUIDING PRINCIPLES:
Indivior’s guiding principles are the foundation for each employee’s success and growth. Each employee is expected to demonstrate understanding and adherence to our guiding principles in their everyday performance.

The duties and responsibilities identified in this position description are considered essential but are not limited to only those outlined. The employee may perform other functions that may be assigned. Management retains the discretion to add or change the duties of this position at any time.

EQUAL EMPLOYMENT OPPORTUNITY

EOE/Minorities/Females/Vet/Disabled