Executive Administrative Assistant

1 week ago

Richmond, United States River City Virtual Assistants Part time
Job DescriptionJob Description

River City Virtual Assistants is seeking a highly organized and proactive executive administrative assistant to support high-level executives. The executive assistant will work closely with the executives to ensure their schedules are managed efficiently, communication is streamlined, and administrative tasks are handled effectively. This role will involve handling sensitive information, making important decisions, and acting as a liaison between executives and other stakeholders. 

Benefits:

  • $20 per hour
  • Fully remote position
  • Paid Time Off (PTO)
  • Health insurance is available to employees who maintain a 30-hour workweek

Responsibilities may include:

  • Schedule and calendar management: Coordinate and manage the executive’s appointments, meetings, conferences, and travel arrangements, ensuring efficient time use and task prioritization.
  • Information management: Organize and maintain files, records, and confidential information, ensuring easy access and retrieval. Conduct research, compile data, and prepare reports or presentations as needed. Update and maintain the client’s CRM. 
  • Project coordination: Coordinating and monitoring ongoing projects, ensuring deadlines are met and progress is tracked. Collaborate with team members to gather necessary information and facilitate smooth project execution.
  • Relationship management: Build positive relationships with key stakeholders, including clients, partners, and employees. Coordinate meetings, prepare agendas, and take minutes when required.
  • Travel and logistics coordination: Make travel arrangements, including flights, accommodations, and transportation, ensuring smooth logistics for the executive’s business trips. Prepare itineraries and provide necessary travel information.
  • Financial administration: Help manage financial matters, such as expense tracking, invoice processing, and budget monitoring. Liaise with the finance department and external vendors as needed.
  • Meeting support: Prepare meeting materials, agendas, and presentations. Attend meetings, take notes, and follow up on action items, ensuring effective communication and documentation.
  • Task delegation: Identify tasks that can be delegated to other team members or external service providers. Coordinate and monitor the completion of delegated tasks, ensuring timely and accurate execution.
  • Miscellaneous support: Provide general administrative support, such as drafting and proofreading documents and handling other ad hoc tasks as required.

Requirements:

  • Proven experience as an Executive Assistant supporting high-level executives.
  • CRM management experience.
  • Excellent organizational and time management skills, with the ability to prioritize effectively.
  • Strong communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
  • Proficiency in using virtual communication tools, project management software, and other relevant software applications.
  • Discretion and confidentiality in handling sensitive information.
  • Strong attention to detail and problem-solving abilities.
  • Proactive and self-motivated, with the ability to work independently and meet deadlines.
  • Flexibility to accommodate different time zones.
  • Undergraduate degree required.

Powered by JazzHR

6tBxLSih6g

  • Executive Administrative Assistant

    2 weeks ago

    Richmond, United States PeopleShare Inc Full time

    PeopleShare is looking for an experienced, professional, and confident Executive Administrative Assistant. Do you have success supporting C-level professionals, and a drive for excellence? We would love to chat with you today! Executive Administrative Assistant Job Details: Schedule: Monday - Friday 8AM-5PM. This is an in office position Pay Rate:...

  • Executive Administrative Assistant

    3 months ago

    Richmond, United States Commonwealth of Virginia Full time

    Executive Administrative Assistant The Massey Comprehensive Cancer Center has an exciting opportunity for an Executive Assistant to join our team! Our employees and applicants come from diverse backgrounds. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes VCU stronger. Massey...

  • Executive Administrative Assistant

    4 days ago

    Richmond, Virginia, United States PeopleShare Inc Full time

    Job Summary: PeopleShare Inc. is seeking a highly skilled and experienced Executive Administrative Assistant to provide top-notch support to our CEO and Executive Team members.Key Responsibilities:Manage and maintain the CEO's daily activities, calendar, and schedules, ensuring seamless coordination and minimal conflicts.Coordinate and organize meeting and...

  • Executive Administrative Coordinator

    1 week ago

    Richmond, Virginia, United States Investment Advisory Firm Full time

    Job OverviewBeale Healy Investment Advisors is on the lookout for a dedicated Executive Administrative Coordinator to provide exceptional administrative support to our executive leadership. This role is pivotal in ensuring the smooth operation of our investment advisory services.Key Responsibilities:Manage the administrative functions for the executive...

  • Senior Executive Administrator

    2 weeks ago

    Richmond, Virginia, United States Beacon Hill Full time

    Position Overview:Our esteemed client in the financial services sector is in search of a dedicated Executive Assistant to provide comprehensive support to several executives. This role is ideal for individuals with a minimum of 3 years of experience in high-level administrative support.Key Responsibilities:Oversee the daily schedules of up to four...

  • Executive Administrative Assistant

    1 week ago

    Richmond, Virginia, United States Texas Department of Aging & Disability Services Full time

    Job Overview: This position reports directly to the Director of Education and Training, performing high-level administrative tasks that include composing letters, memos, reports, and various internal and external communications without the need for dictation. Responsibilities also encompass maintaining organized filing systems, managing messages, scheduling...

  • Senior Executive Administrator

    1 week ago

    Richmond, Virginia, United States Commonwealth of Virginia Full time

    Position OverviewAs a vital member of the executive team, the role entails providing comprehensive administrative support to the Deputy Commissioner and other senior management personnel. This position requires a high level of discretion and the ability to interpret various policies and procedures while engaging with a diverse range of stakeholders,...

  • Executive Administrative Assistant

    2 weeks ago

    Richmond, Virginia, United States Texas Department of Aging & Disability Services Full time

    Job Overview: This position is accountable to the Director of Education and Training for comprehensive administrative support, which includes drafting correspondence, managing documentation, and facilitating communication both internally and externally without the need for dictation. Responsibilities also encompass organizing filing systems, managing...

  • Executive Administrative Assistant for Architect

    2 months ago

    Richmond, United States River City Virtual Assistants Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and motivated executive assistant to support a client who is an architect and landscape designer. He is known for his meticulous attention to detail and high standards. The executive assistant must have some knowledge of the construction industry and be exceptionally organized, professional, and...

  • Executive Assistant

    3 months ago

    Richmond, United States AVYFS Full time

    Job DescriptionJob DescriptionReporting directly to the CEO and COO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the COO. The Executive Assistant also serves as a...

  • Executive Administrative Assistant

    23 hours ago

    Richmond, Virginia, United States Abacus Full time

    Unlock Your Career Potential with AbacusAs a leading staffing agency, Abacus offers a wide range of employment opportunities across various business verticals, including:General StaffingProfessional PlacementAccounting & FinanceSecurity ServicesOur employment options include:Project-based assignmentsTemporary to permanent hirePart-time and contract-basis...

  • Executive Assistant

    5 months ago

    Richmond, United States Investment Advisory Firm Full time

    Job DescriptionJob DescriptionBeale Healy Investment Advisors is seeking an Executive Assistant - Investment Firm to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive...

  • Administrative Coordinator for Executive Office

    2 weeks ago

    Richmond, Virginia, United States Commonwealth of Virginia Full time

    Position OverviewAs a vital member of the executive team, the role entails executing a diverse range of administrative functions to support the Deputy Commissioner and senior management. This position demands a high level of discretion, the ability to interpret policies and procedures, and frequent collaboration with various stakeholders, including...

  • Executive Assistant to Chief Executive Officer

    5 days ago

    Richmond, United States Aquent Full time

    Title: Executive Assistant to the CEOLocation: Richmond, VA - onsiteHours: M-F 8:30-5Length of Assignment: 6 months with the ability to extend or go FTEPay: $50-55.00/hr on a W2Position Summary:The Executive Assistant is pivotal in ensuring the smooth functioning of our agency's day-to-day operations. This multifaceted position encompasses four main areas of...

  • Sales Account Executive for SaaS Solutions

    2 weeks ago

    Richmond, Virginia, United States Executive Placements Full time

    Position OverviewKey Qualifications and Role HighlightsA Bachelor's Degree along with a minimum of 2 years of Sales Experience is mandatoryMust be present on-site in Richmond, VA - remote work is not an optionAttractive compensation and benefits packages, including relocation assistance if necessaryExecutive Placements is seeking to expand its team by adding...

  • Executive Assistant

    3 months ago

    Richmond, United States Commonwealth of Virginia Full time

    Job Duties As a member of the Commissioner's Office immediate staff, independently performs a variety of administrative activities in support of their assigned Deputy Commissioner or executive management level professional. Work regularly requires discretion, interpretation of policies, procedures or processes and frequent interaction with federal, state...

  • Executive Administrative Coordinator

    1 week ago

    Richmond, Texas, United States Fort Bend County Full time

    Overview:Fort Bend County stands out as one of the most rapidly expanding counties in the United States. We pride ourselves not only on our strategic location but also on the exceptional "quality of life" that our community offers. Our workforce is integral to our achievements and forms the foundation of our organization. The richness of our community's...

  • Executive Assistant

    4 weeks ago

    Richmond, United States Unboxed Training & Technology Full time

     Join Team Unboxed: Where Innovation & Passion Ignite  Unboxed is hiring an Executive Assistant (EA) to our Founder/Head of Sales and other key executives. We are seeking an experienced administrative professional with a proven track record supporting senior-level business executives and contributing directly to their success. The EA will: ·      ...

  • Executive Assistant to Chief Executive Officer

    7 days ago

    Richmond, United States Aquent Full time

    Title: Executive Assistant to the CEOLocation: Richmond, VA - onsiteHours: M-F 8:30-5 Length of Assignment: 6 months with the ability to extend or go FTEPay: $ 50-55.00/hr on a W2Position Summary:The Executive Assistant is pivotal in ensuring the smooth functioning of our agency's day-to-day operations. This multifaceted position encompasses four main areas...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Richmond, United States Aquent Full time

    Title: Executive Assistant to the CEOLocation: Richmond, VA - onsiteHours: M-F 8:30-5 Length of Assignment: 6 months with the ability to extend or go FTEPay: $ 50-55.00/hr on a W2Position Summary:The Executive Assistant is pivotal in ensuring the smooth functioning of our agency's day-to-day operations. This multifaceted position encompasses four main areas...