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Marketing and Administrative Coordinator

3 months ago

Washington, United States Folger Shakespeare Library Full time

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

**Job Description**:
The Marketing and Administrative Coordinator plays a critical role in the Marketing and Communications team's work. The Marketing and Administrative Coordinator will provide administrative support to the department to keep many projects on track, coordinate or participate in collaborative projects, and serve as a keeper and conveyer of information for the division. They will be expected to develop and build positive working relationships within the department, with external stakeholders, and with other departments at the Folger.
- Health & safety: The health and well-being of all staff, contractors, and visitors is our top priority. While the Folger no longer _requires_ masks or vaccinations (except for AEA spaces), we support and encourage individuals to take the safety precautions they are most comfortable with, and we ask that individual choices are respected. _The Folger_ offers organization-funded healthcare plans for full-time staff and extensive leave options to all staff in _the case_ of any health issues that arise. As we wrap up construction and move to work more consistently on-site this summer, _the Folger_ will continue to review and update policies, in conversation with our staff._

Compensation:
- This is a weekly-paid hourly position at a rate of $27.47-28.57 per hour and a 35-hour work week. This role is eligible for overtime pay over 40 hours/week.-
- Total compensation includes an extensive benefits plan, including a generous 403b contribution and match, outlined on our- website.**Duties**:
- Coordinates the administrative aspects of department’s work, including scheduling, supporting online and onsite events and meetings; answering general inquiries, managing all technology involved, communicating with event leaders and participants, and when needed, arranging housing and transportation.-
- Assists with the creation and distribution of all Letters of Agreement or Contracts related to work done on behalf of the department.-
- Processes invoices and payments for the department and helps monitor individual project budgets and the department’s budget.-
- Assists in maintaining Folger website including uploading content and creating event pages on the Folger’s website in a timely, efficient, and effective manner.-
- Tracks and compiles lists of events in the DMV as possible marketing touchpoints for the Folger. Keeps track of pricing, deadlines, and specification for organizations to participate and leads staffing of events on behalf of the Folger.-
- Distributes marketing collateral in the community.-
- Acts as communication liaison between Marketing and Communications team and external partners including universities and influencers.-
- In collaboration with Marketing and Communication staff, responsible for department's content entry to Folger’s monthly internal newsletter.Supports the team in creation and posting of Folger social media content.-
- Writes and edits for the website, programs, magazine, and other collateral as needed.Education and Experience:
- B.A degree or equivalent, with a background in Marketing, Communications, Journalism, or Digital Media desirable.-
- At least two years of experience working in an administrative capacity is strongly desired.-
- Prior experience working with individuals from a wide range of backgrounds and diverse experiences required.-
- Demonstrated management of assigned projects, budget tracking, and administrative work required.-
- History of responsibility over projects, tasks, and relationships.Skills and Knowledge:
- Excellent organizational, interpersonal, and communication skills needed.-
- Ability to communicate directly and effectively with both internal staff and external stakeholders.-
- Strong writing skills, with the ability to quickly produce clean copy for various media.-
- Ability to multi-task and juggle shifting priorities; ability to work under pressure of deadlines.-
- Maintain strict confidentiality in all aspects of work.-
- Must be able to work independently and work collaboratively as part of a team; understand the importance of collaboration.-
- Demonstrable computer literacy, including proficiency with Microsoft Office and Adobe Acrobat, and attention to detail required.-
- Experience with WordPress and/or Tessitura desirable, but not required.-
- Familiarity with marketing terminology and KPIs.- Working Conditions:
This job operates in a professional office environment. The employee may be exposed to various components of an office environment such as fluorescent lighting, pollen, dust, recycled air, cooling fans, semi-enclosed areas, central he