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Office Assistant/event Coordinator

3 months ago

Monterey Park, United States merchantofwine.com and learnaboutwine.com Full time

Are you looking for a part time job you can be proud of? I'm looking for someone with a spark of passion and eagerness to do a great job and someone to be proud of the resulting work. We are an industry leading event company in need of someone with energy and agility... and someone that can move quickly from task to task and manage a large number of projects each day. When you leave work, you know you have done a good job of attending to a large number of needs and are super organized setting things up for success on the following day.

Job Overview:
We are seeking a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support, managing office operations, and assisting with various tasks to ensure the smooth functioning of the office.

**Responsibilities**:

- You will be the primary contact for our events
- You will assist our guests with there journey from sign up to completion.
- You will communicate with our on line tools - Jotform and Google Mail Merge. (we can teach you JOT FORM but strong abilities with Mail Merge will be expected at this wage)
- Assist with event planning and coordination
- Pack for the events - gathering the needed supplies
- Oversee our Accounts Payable.
- Conduct data entry and maintain accurate records
- Assist with proofreading documents for accuracy and completeness
- Maintain databases and enhance databases with correct information.
- File and organize documents in both physical and electronic formats
- Provide customer support and address inquiries or issues in a professional manner

Qualifications:

- 2 years minimum of College experience.
- Previous experience in an office environment preferred
- Modern Computer skills with advanced use of Google Mail Merge.
- Proficient in using Microsoft Office Suite
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy in work
- Excellent written and verbal communication skills
- Ability to multitask and work well under pressure
- Strong customer service skills with a professional phone etiquette

**Job Type**: Part-time

Pay: $24.00 - $26.00 per hour

Expected hours: 20 per week

Schedule:

- 4 hour shift
- Monday to Friday

Work Location: In person