Executive Assistant

4 weeks ago

Tampa, United States CARR Talent Acquisition Full time

ABOUT US

We're not just in the business of oil and gas - we're in the business of unlocking potential and forging new horizons. Based in sunny Florida, we're pioneers in the industry, offering a unique approach to purchasing wells and leases nationwide. From small-scale investments to multimillion-dollar acquisitions, we're here to turn your assets into opportunities.

What sets us apart? It's our background in real estate investment, spanning over a decade and encompassing over 1000 assets. This experience gives us a fresh perspective, allowing us to spot value where others may overlook it. We're not content with the status quo - we're innovators, disruptors, and architects of change. Join us as we redefine success and unlock the boundless potential of your assets together

JOB SUMMARY

Are you a rockstar looking to dive into the dynamic world of the energy sector? Our team is seeking a dedicated Executive Assistant to join our team in Tampa, Florida, supporting our CEO. With a competitive starting salary and ample room for rapid growth as you immerse yourself in the industry, this role offers an exciting opportunity to make your mark in a thriving Oil & Gas company.

As the primary point of contact for our CEO, you'll manage communications with investors, partners, and stakeholders with the utmost confidentiality. Your responsibilities will span a wide range of tasks, from coordinating meetings and handling paperwork for acquisitions to managing payment schedules and overseeing subcontractors. With your strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office Suite, you'll thrive in this fast-paced environment where taking initiative and meeting tight deadlines are paramount.

**WHAT WE OFFER**
- Competitive starting salary with rapid growth potential as you gain industry expertise.
- Opportunity to support and work closely with the CEO of a thriving Oil & Gas company

based in Tampa, Florida.
- Fun work environment (Stocked kitchen, massage chair, air hockey, office projector)
- Comprehensive responsibilities encompassing administrative support, communication

management, and coordination of acquisitions and operations.
- Exposure to diverse tasks including managing payment schedules, handling vendor

onboarding paperwork, and facilitating hiring processes.
- Access to professional development opportunities and potential for advancement within the company.
- Benefits package including dedicated phone and computer provision, 10 paid days off, 5 sick days, and 8 federal paid holidays.
- Additional perks such as 5 extra vacation days in the second year of employment and

entry into the employee ownership pool after just 12 months.

Position: Executive Assistant

**ESSENTIAL DUTIES AND RESPONSIBILITIES**

and meeting requests from investors, partners, and stakeholders with utmost

confidentiality.
- Manage payment schedules for owned assets and handle paperwork for vendor

onboarding and deal acquisitions.
- Liaise with accounting for invoice submissions, W-9s, Division Orders, Name

Changes,Transfers and other financial documents.
- Facilitate the hiring and termination paperwork processes and track employee leave.
- Assist in content creation by setting up cameras and lighting and creating marketing

materials such as presentations, business cards, and flyers.
- Manage user accounts and subscriptions, as well as passwords for various

accounts.
- Supervise subcontractors to ensure adherence to company standards and timely

completion of tasks.
- Assist in organization of acquisitions meetings and outreach.
- Handle all incoming and outgoing mail.
- Coordinate and prepare documentation for meetings and presentations related to
- acquisitions, operations, and investor relations, including agendas, reports, and pitch

decks.
- Opportunity to attend private networking events with the CEO
- Day to Day operation organization and backend support for Texas field team for work

orders etc.

**QUALIFICATIONS**
- Minimum 2 years of experience in an administrative assistant, personal assistant, or

office assistant role
- Strong organizational and time-management skills
- Excellent verbal and written communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Detail-oriented with the ability to multi-task
- Local to Tampa, Florida
- Sole Focus position
- Reliable transportation

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