Legal Administrative Assistant
4 weeks ago
Qualified candidates must possess a minimum of 3 years of experience as a legal administrative assistant with a focus on Litigation and Commercial Real Estate Law.
Essential Duties and Responsibilities:
- Experience in E-filing documents with Federal and Florida State Courts
- Scheduling of Court appearances and depositions; calendaring same
- Assist team in drafting, proofreading, redacting, and editing (i.e., “redline”) various documents and contracts for correct spelling, grammar, punctuation, format, and content.
- Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
- Assist with the organization of client materials and attorney work product within our document management system
- Review and edit pre-bills, and ensure they are ready for attorneys’ review and approval
- Ensure that the clients’ billing requirements are correctly set up
- Input and edit attorneys’ time
- Maintain attorneys’ client contact information
- Submission of new business intake and assist with running conflict checks, opening and closing of client matters
- Perform administrative duties, such as client file management, general correspondence, expense reports, check requests, etc.
- Efficiently and thoroughly understand how to use all necessary Firm software
- Schedule appointments and meetings and keep appointment calendars for the candidate’s team of attorneys
- Assiduous telephonic follow-up communications
Essential Knowledge, Skills, and Abilities:
- Excellent communication skills – written and oral
- Strong organizational and time management skills
- Detail oriented
- Client service oriented
- Advanced knowledge of MS Office applications, including Word, Excel, Outlook, and PowerPoint with aptitude to learn other systems/programs. Experience in iManage (FileSite/DeskSite) is a plus
- Advanced Adobe Professional and Adobe Acrobat
- Ability to file documents in State and Federal courts
- Strong analytical skills
- Ability to multi-task work well under pressure and meet deadlines
- Ability to work independently and as a team
- Effectively communicate and integrate with clients and team
- Effective follow-up skills/follow-through without prompting
Educational/Job Experience Requirements:
- High school diploma from an accredited institution
- A minimum of 3 years of Litigation experience
- Availability for overtime as needed
Office Location:Tampa, FL
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