Executive Assistant

3 weeks ago

Tampa, United States RYAN COS. US INC Full time

In this role, you can expect to:

* Provide executive level administrative support to the Regional President, Senior Vice President, VP of Construction Operations, and other executives as needed
* Proactively manage calendars, emails, calls, and other correspondence for leaders, including scheduling meetings, creating materials, compiling monthly reports, etc.
* Anticipate challenges and conflicting priorities and help the team navigate through these challenges in a proactive fashion
* Manage and plan domestic travel, meetings and events for the Southeast Region's Leadership Team
* Carry out assignments under pressure with short deadlines and frequent interruptions
* Prepare and manage PowerPoints for office Town Hall meetings and annual corporate updates
* Maintain and create close working relationships with senior executives, organizational peers, and staff members, both internally and externally
* Support senior leadership with assignment timelines and follow through
* Serve as the primary backup to the Receptionist
* Manage the Cristo Rey program, functioning as the primary liaison with the school and ensuring meaningful engagements for the students.
* Be in the office Monday through Friday from 8am to 5pm

You really will stand out if you:

* Have experience in a rapidly changing work environment and providing high-level administrative support
* Have very strong attention to detail and accuracy, along with exceptional organizational skills
* Are proficient with Microsoft Office and can quickly become fluent with new technologies
* Have strong customer service skills, along with both verbal and written communications skills
* Are self-motivated and can work well in a team environment
* Bring a demonstrated track record of handling confidential information appropriately
* Excel at developing and maintaining excellent working relationships with others
* Resolve issues effectively and demonstrate sound judgement in decision-making
* Are a learner, open, honest, and collaborative

Positions require verification of employment eligibility to work in the U.S.

Must be authorized to work in the U.S.

Certain positions and locations require Covid-19 vaccination, subject to reasonable accommodations for valid medical or sincerely held religious reasons.

Competitive Salary

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending Accounts

Life Insurance

Educational Assistance

Paid Time Off (PTO)

Parenting Benefits

Long-term Disability

Ryan Foundation - charitable matching funds

Paid Time for Volunteer Events

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