Executive Assistant to Chief Executive Officer

2 weeks ago

Tampa, United States C-SUITE ASSISTANTS Full time

Re-Location Candidates Welcome Executive Assistant to CEO, Prestigious and Award-Wining Insurance Firm, Tampa Florida

A highly successful insurance firm that focuses on Florida commercial and residential real estate and has been named one of the top places to work in Florida is looking for that true “right hand” Executive Assistant to the CEO. This is an exciting opportunity for someone who has the Executive Assistant skillset at the C-Suite level but is also looking to be a true business partner to the CEO by working closely with senior management, attending key meetings and preparing collateral materials and presentations for investor meetings. This is a five days a week in the office. Re-location candidates are welcome particularly from New York, Chicago and other parts of Florida. The ideal candidate is pro-active, a true problem -solver with a calm demeanor.

About the Job:

Support the CEO as a right hand “gatekeeper” with all day-to-day matters including heavy complex calendar management. The Executive Assistant will also contact meeting participants if the CEO is running late or needs to move things around, understand priorities

Organize and manage domestic/international travel arrangements with detailed itineraries, personal and professional

Craft emails on the CEO’s behalf for both internal and external communications

Spearhead interactions with the senior management team on behalf of the CEO with follow-up action items and reports

Plan events, dinners for clients and internal staff

Help with non-profit foundation work on the CEO’s behalf

Help coordinate management of multiple properties with repair issues or getting the house ready for the CEO upon arrival

Handle expense reporting

Off hour availability via cell, within reason

Base salary plus discretionary bonus; Comprehensive health Benefits, 401K match

About You:

Over 8 years of experience as an Executive Assistant supporting a C-Suite Executive, preferably a CEO in the finance space

Bachelor’s Degree

Ability to deal with high level executives and clients and manage those relationships with diplomacy

Very detail oriented and super organized with superior project management skills

High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence

Excellent Microsoft Office Suite skills; Excellent PowerPoint skills (create from start to finish); Advanced Excel a PLUS

Excellent written and verbal communication skills

A positive calm demeanor that knows how to get things done with little intervention once acquainted with the nuances of the role.

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