Executive Assistant To Chair And PRG LDR

1 month ago

Tampa, United States Moffitt Cancer Center Full time

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America's Best Large Employers and America's Best Employers for Women, Computerworld magazine's list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time's Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

Executive Assistant to Chair and Program Leader

H. Lee Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, "To contribute to the prevention and cure of cancer." With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remined committed to excellence in an atmosphere characterized by kindness, caring, and hope.

Job Summary:

* The Executive Assistant position provides a variety of administrative support to the Chair and Program Leader in the BMT CI department. These functions require a high degree of competence, skill, and capability for independent action. This includes a demonstrated ability for sound judgment in decision-making when necessary.
* The Executive Assistant resolves and completes complex administrative tasks that may include travel and itineraries, managing multiple schedules, facilitating/coordinating meetings and conference calls, and producing high quality meeting minutes and reports. This position is responsible for coordinating internal and external resources to fulfill the goals and objectives of the Chair and Program Leader in a timely and financially responsible manner.

Position Highlights:

* Executive Level Administrative Duties
* Calendar and Travel Coordination
* Report and Presentation Creation

The Ideal Candidate:

* Excellent oral and written communication skills
* Thorough knowledge of the English grammar, punctuation and spelling as well as calendaring software packages
* Experience in Windows environment on a PC
* Intermediate proficiency in Microsoft Word, Excel and Outlook

Responsibilities:

* Provides high level administrative support to Department Chair and all associated department/program activities
* Resolves and completes complex administrative tasks that may include travel itineraries, manages schedules and calendar, facilitate/coordinate meetings, travel and conference calls
* Independently resolves problems/conflicts in a manner requiring knowledge of policies, procedures and operations within the Chair's functional area of responsibility

Credentials and Qualifications:

* High school diploma/GED required. Bachelor's degree preferred.
* Minimum 5 years of administrative experience in office setting. Preferred experience in healthcare, research and/or academic setting.
* Preferred at least 2 years at the executive level.

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