Executive/personal Assistant

2 weeks ago

Tampa, United States HireUp Talent Full time

HireUp Talent is partnering with our client in the downtown Tampa area for an Executive/Personal Assistant position. This is an onsite/full-time position working Monday-Friday in a Downtown Tampa office (company paid garage parking is included). Some remote work may be allowed after first 90 days.

**Position Description**
- Anticipate needs and proactively support the CEO, including upcoming deadlines, preparing meeting materials, and ensuring she is well-prepared for engagements.
- Provide professional customer service and positive interactions while processing daily administrative items.
- Help submit and maintain business certifications and registrations.
- Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
- Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
- Arrange travel reservations, business accommodations, prepare itineraries and agendas for the CEO.
- Assist with personal errands and tasks, such as managing personal appointments, handling personal correspondence, organizing personal events, shopping, transportation, etc.
- Embrace company culture, values, and Diversity, Equity, and Inclusion (DE&I) activities across company.
- Contribute ideas for continuous improvement and effectiveness of the team and share recommendations.
- Run local errands as required.
- Assist with special projects and coordinate events.
- Other activities, duties, and responsibilities assigned.
- Some travel with the CEO may be required.

**Benefits**
- Health Care Plan (Medical, Dental & Vision).
- Retirement Plan (401K w/ employer matching).
- Paid Time Off & Paid Holidays.
- Short and Long-Term Disability.
- Healthy Work-Life Balance.
- Training & Development

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